UN World Food Programme Human Resources Associate (Operations) Jobs in Kenya

UN World Food Programme Human Resources Associate (Operations) Jobs in Kenya

About WFP

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The WFP Regional Bureau for Eastern and Central Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.

Organizational Context

These jobs are found in Country Offices (COs), Regional Bureaux (RBs) and Headquarters (HQ). The job holders typically report to an HR Officer.

At this level job holders are expected to use initiative and knowledge within an area of expertise to independently respond to queries with general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff.

Job Purpose

To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

Key Accountabilities (not all-inclusive)

Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.

Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.

Identify evolving needs of the organisation and recommend changes in HR processes and procedures, to support improvements in HR services.

Analyse and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.

Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.

Support activities in the areas of work allocated by the professional officer in compliance with relevant

processes and procedures.

Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.

Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.

Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.

Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards

Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.

Perform other duties.

Standard Minimum Qualifications

Education:

A University degree in Human Resource Management, Public or Business Administration, Industrial Psychology, or other relevant fields, or a post-secondary certificate with additional years of related work experience.

Experience:

At least 3 years of progressively responsible work experience in the field of Human Resources Management or other related field.

Language:

Fluency (level C) in the English language and the duty station’s language, if different.

Desired Experiences for Entry Into the Role

Prior experience in Recruitment and Selection/Talent acquisition activities, employee benefits and entitlements

Experience in the use of Human Resource information systems HRIS

Has gained experience of WFP HR Services operating standards across a range of international humanitarian contexts

Has provided training to new staff members within area of expertise and supported with ad-hoc queries

Proficiency in Office 365

How to Apply

For more information and job application details, see; UN World Food Programme Human Resources Associate (Operations) Jobs in Kenya

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