UN World Food Programme Business Support Assistant (Programme) Storekeeper Jobs in Tanzania
UN World Food Programme Business Support Assistant (Programme) Storekeeper Jobs in Tanzania
About WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Background and Purpose of the Assignment:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Through its Country Strategic Plan (CSP) 2022-2027, the United Nations World Food Programme’s (WFP) provides food assistance through programmes and projects which contribute to 4 Strategic Outcomes (SOs). The assistance is geared to:
refugees in 2 refugee camps in Kigoma in collaboration with the Ministry of Home Affairs (SO1);
vulnerable women and children to address or prevent malnutrition through both nutrition specific and nutrition sensitive programmes in collaboration with the Ministry of Health and health facilities, and support for the roll out of the National School Feeding Guidelines and home-grown school feeding models (SO2);
providing capacity strengthening support to smallholder farmers and their organizations, aggregators and value chain actors to reduce post-harvest losses and increase smallholder farmers access to quality oriented and remunerative markets, and support community-based climate change adaptation and integrated resilience building (SO3);
provide on-demand services for innovation, supply chain and operations support to national government counterparts, development partners and private sector (SO4).
Organizational Context
The programme assistant provides programme-wide support to the Head of Programme and the various Activity Managers implementing the various activities under the CSP, by providing both administrative and programmatic support.
Standard Minimum Qualifications
Education:
Bachelor’s Degree in Social Sciences or any related discipline.
Experience:
Minimum of 1 year experience working on development projects management and administrative support.
Languages:
Fluency in English required
Job Purpose
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
Key Accountabilities
Area 1: Administrative support
Provision of general administrative support to Programme Unit and to all Activity Managers
Carry out general secretarial duties, including typing various correspondence, reports, tables, attendance records and performing electronic registry functions.
Update staff leave plans and maintain Unit board indicating staff movements;
Track file movements and other documents from the Programme Unit to other Units.
Coordinate stationery requirements and requisitions.
Prepare purchase requisitions, Goods Receipt Note or Service Entry Sheet in the WINGS system when service is done or goods have been received;
Arrange transport for the Head of the Programme Unit and other programme staff going to meetings.
Prepare and follow-up on travel arrangements for the Head of the Programme and other programme staff going on missions, such as Travel Authorizations, Travel Expense Claims and related bookings.
Preparing requests for payment for Partners and following up with Partners on the submission of all relevant supporting documents including invoices and reports; track invoices and payments to Partners through ITS; upload supporting documents as required
Maintain proper filing of all programme documents, invoices, agreements and reports in shared on-line folders;
Act as a back-up for the Senior Staff Assistant.
Any other as applicable.
Area 2: Technical programmatic support
Taking minutes during Programme meetings, workshops or meetings with Partners;
Support partnership focal point and keep track of Field Level Agreements (key milestones; payment cycles; contribution deadlines, disbursement deadlines; and purchase order, Purchase requisition monitoring);
Liaise with Cooperating Partners to seek updates and reports on field activities, follow up on the submission of progress reports and expenditure invoices and other supporting documents for payments.
In consultation with Activity Managers, take the lead in organizing meetings, workshops, including the preparation of budgets and logistics arrangements in collaboration with Support Services, Administration and Finance Units
Support preparations of Memorandum of Understandings (MoUs), Field Level Agreements (FLAs) and liaise with Partnership focal point and ensure all MoUs and FLAs are up to date; provide advance notice-warnings to Activity Managers about expiry of MoUs and FLAs in due time to be able to negotiate extensions as required;
Contribute to corporate reports as required
Any other task as required.
4Ps Core Organisational Capabilities
Purpose
Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
People
Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)
Performance
Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
Partnership
Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
How to Apply
For more information and job application details, see; UN World Food Programme Business Support Assistant (Programme) Storekeeper Jobs in Tanzania
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