UN World Food Programme Business Support Assistant (Logistics) Intern Jobs in Uganda

UN World Food Programme Business Support Assistant (Logistics) Intern Jobs in Uganda

Organizational Context

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ).

Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate.

At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.

Job Purpose

The objective of the Internship programme is to identify and develop young agile local talent that will enable WFP to thrive within the changing operational environment.

This is directly aligned with the evolution of WFP Uganda’s strategic direction for example the shift to digital cash-based transfer, increased focus on innovation, social protection and resilience, nutrition, and food systems, among others.

Job holders at this level are responsible for completion of a range of logistics and overall supply chain-related processes and activities requiring some interpretation of standard guidelines/practices.

The job purpose is to perform and apply appropriate processes, procedures and policies that support the efficient and effective logistics activities.

Key Accountabilities (not all-inclusive)

Perform administrative and logistics activities in a timely and efficient manner, to support Professional staff in the delivery of in-kind and Cash-Based assistance to beneficiaries.

Support the Operational Information Management (OIM) function through activities such as digitalization/dashboards whilst ensuring harmonization across various Area Offices/Field Offices.

Support the Logistics NFI procurement function and liaise with team members to ensure purchase requests are submitted to Procurement in a timely manner.

Support specific contracting processes, including but not limited to drafting letters, and carrying out logistics market assessments.

Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.

Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.

Compile data, prepare and distribute documents, to support successful logistics and operational activities.

Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders

Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.

Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.

4Ps Core Organizational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.

Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.

Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.

Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

Look for ways

to strengthen people's skills: Seeks opportunities to build and enhance individual skills.

Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.

Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.

Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.

Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.

Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.

Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.

Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.

Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.

Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Standard Minimum Qualifications

Education: University degree in Transport and Logistics, Supply Chain, Procurement, Business Administration or any other related field With at least a second-class degree in a relevant programme to the activities of WFP Uganda Country Office.

University degree should be certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO).

Experience: A recent graduate from a bachelor’s programme from a recognized university in Uganda within the last 3 years 2019-2021 prior to the application for the internship programme.

Knowledge and Skills

Knowledge of standard office software packages, e.g. Microsoft word.

Ability to use standard office equipment such as photocopiers and scanners.

Knowledge of standardized business support work routines and methods.

Uses tact and courtesy to give and receive information with a variety of individuals.

Good attention to detail in order to identify data discrepancies.

Ability to work to deadlines and follow clear instructions.

Languages: Fluency in oral and written English, including strong writing skills

Deadline For Applications
Friday 23rd September 2022

Application Link: UN World Food Programme Business Support Assistant (Logistics) Intern Jobs in Uganda

Find daily jobs in Uganda.Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!