UN World Food Programme Administration Officer Jobs in Malawi
UN World Food Programme Administration Officer Jobs in Malawi
About WFPThe United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Organizational ContextThese jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country/Deputy Director or the designate. Job holders in RBs or HQ typically report to the Deputy Regional/Division Director or the designate.
Job holders operate with a high degree of independence, manage more junior staff to ensure that administrative objectives are achieved in full. They are heavily involved in day–to-day activities and analytical work.
Job PurposeTo contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
Key Accountabilities (not all-inclusive)Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
Protocol management: ensuring that staff have the right legal status to travel for missions following the best protocol practices
Travel management; manage official travel, balancing business needs, cost efficiency, duty of care and green travel solutions
Asset management; ensuring that WFP’s assets are used in an efficient and responsible manner
Facilities management; establishing, operating and maintaining the premises that WFP occupies in compliance with industry and regulatory standards
Light fleet management; source, manage and optimize light vehicles that are used for ground transportation of staff to carry out operations
Engineering; collaborate with the engineering unit on end to end project management for design and construction or rehabilitation of infrastructure in the CO
Energy efficiency program; proactively engage stakeholders through technical assistance and funding to implement a clean energy program in the office that work on reducing carbon emission
Occupational safety and health; create/foster a work environment that is safe for all colleagues
Environmental sustainability; anticipate, manage and reduce the potential impact of WFP operations on the environment
Business Operation Strategy; actively participate in the BOS 2.0 UN strategy
Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Other as required.
Standard Minimum Qualifications
Education:
University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.
Language:
Fluency (level C) in English language and Chichewa.
4Ps Core Organisational Capabilities
Purpose
Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
Desired Experiences for Entry Into the Role
• Has gained experience in administration.
• Has provided direction and instruction to more junior staff members within area of expertise.
How to Apply
For more information and job application details, see; UN World Food Programme Administration Officer Jobs in Malawi
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