UN World Food Programme Admin and Finance Assistant Jobs in Ethiopia

UN World Food Programme Admin and Finance Assistant Jobs in Ethiopia

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context

This job is found in Gonder Sub Office. The Job holders report to a Head of Unit, Administration Officer, or the designate.

At this level job holders are expected to take responsibility for completing a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

Job Purpose

To support the delivery on Finance and Admin function needs for Gondar Sub-Office saving lives and changing lives operation e.g. stewardship of WFP’s resources, monitoring, budget, forecasting, reporting, on key data, effective management of funds as well as other key projects with a client-focused value for money Finance and Administrative services in line with WFP corporate priorities.

Key Admin Responsibilities (not All-inclusive)

Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.

Responsible for the provision of services such as facilities management, travel, protocol, and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.

Support the production of various data and compile and prepare reports to contribute to the provision of accurate information for informed decision-making and to support the effective and timely management of WFP resources.

Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems, and any operational issues addressed.

Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administrative services in the area of responsibility.

Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.

Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, procedures, and performance plans.

Provide training and guidance to staff in the interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.

Perform other duties as required

Key Finance Responsibilities(not all-inclusive)

Provide professional services for the effective delivery of the Office's financial services. Administer day-to-day financial operations ensuring full compliance with financial rules and regulations, policies, procedures, and applicable standards and integrity and consistency of data in all financial transactions, recording, and reporting

Assist in the management of financial operations

and accounting services covering responsibilities for accounts payable, accounts receivable, approval of payments, accounts reconciliation, billing, monthly closing of accounts, forecasting, year-end closing of accounts

Coordinate preparation of operating budgets, review budget submissions, review, and process requests for budget revisions, monitor expenditures against allocations, and analyze variances. Liaise with concerned managers to strengthen budget management and take corrective actions, when required

Review sub-imprest bank accounts and petty cash accounts regularly. Perform timely review of cash position for local accounts to ensure that adequate funds are available for disbursements.

Initiate and coordinate bank transfers for effective approval and settlement of relevant transactions. Prepare monthly cash flow forecasts

Monitor monthly expenditure forecasts and provide expenditure reports in line with the approved budget to facilitate informed decision-making

Perform bank reconciliations, disbursements, clearance of open items, overall cash management, and monthly financial closures regularly following corporate requirements

Ensure proper maintenance of vendor accounts, timely clearance of outstanding advances, and other receivables in adhering to WFP finance rules and regulations

Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines

Follow-up on internal and external audit recommendations implementation

Provide guidance and on-the-job training to staff within the areas of finance and budget

Coordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.

Assist and support colleagues, act as a point of referral and support them with their queries related to finance & admin.

Coordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team

Standard Minimum Qualifications

Education

First university degree in Finance, Business Administration, Accounting, Business Management, or other relevant fields with three years of related experience

Experience

3 or more years of experience with a university degree in finance and administration within the UN or international humanitarian organizations or 5 years or more in general administration with secondary education

Knowledge And Skills

Broad knowledge of Finance and Administration best practices, techniques, and processes with understanding of the basic theoretical background.

Ability to analyze data, draw conclusions and recommend a course of action.
written communication skills required to give and receive information and work with a variety of individuals.

Ability to establish and maintain effective relationships with clients and provide client-oriented service.

Skills in working with auditors and other third-party vendors.

Language

Fluency in both oral and written communication in English and Amharic.

How to Apply

For more information and job application details, see; UN World Food Programme Admin and Finance Assistant Jobs in Ethiopia

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