UN Regional Service Centre at Entebbe Property Management Assistant Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.

The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support

Responsibilities

• Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;

• Interacts with other property management stakeholders and providers of services, in particular Self-Accounting Units (SAU), Procurement Section, Joint Logistics Operations Center (JLOC), and Local Property Survey Boards (LPSB), as appropriate;

• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval;

• Identify anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;

• Review Goods’ Receipt reports in Umoja and R&I Reports in electronic Inventory Management System;

• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and Standard Operating Procedures (SOP);

• Updates all physical verification records and data entry in electronic inventory management system;

• Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the Department of Operational Support (DOS) directives, Logistics Division guidelines and mission’s SOPs;

• Produces Business Object reports on monthly basis and when requested by supervisor;

• Assist in drafting statements of requirements for contracts and services for disposal;

• Assist in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;

• Assist SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;

• Assists in carrying out Board of Survey as and when required;

• Prepare statistical analysis and trend analysis on United Nations property;

• Performs other duties, as required.

Competencies

Professionalism

Knowledge of relevant United Nations rules and regulations, of budgetary

and administrative procedures, policies and directives, in particular, inventory and control guidelines.

Ability to organize and summarize data and information required for a variety of reports, etc.

Ability to develop, maintain and operate management control systems for assets, materials, services and claims.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Education

High school diploma or recognized equivalent is required. Technical or vocational training/certification in property management is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement or other related fields is required.

Experience in property management support services with the United Nations system or similar international organization is desirable.

Experience in inventory management system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required

How to Apply

For more information and job application details, see; UN Regional Service Centre at Entebbe Property Management Assistant Jobs in Uganda

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