UN Regional Service Centre at Entebbe Programme Management Officer Jobs in Uganda

Org. Setting and Reporting

The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269.

The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities.

This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.

In addition to these services, the Office of the Chief RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.

The Strategic Planning and Capacity Building Unit is located in the pillar of the Director RSCE.

The Programme Management Officer at this level reports to the Chief of Strategic Planning and Capacity Building Unit. The focus of the Programme Management Officer is to support the planning, implementation, monitoring and evaluation of strategic programmes and projects within the Centre.

Responsibilities

Within delegated authority, the Programme Management Officer will be responsible for the following duties:

•Participates in the development, implementation and evaluation of assigned programmes/projects, of the RSCE; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.

•Participate in providing guidance for the development and roll-out of locally tailored cross-cutting strategic initiatives including but not limited to knowledge management, capacity building, business continuity, and multilingualism at the RSCE and with close coordination with counterparts in DOS, KJSO, and DMSPC.

•Drafting project-related documents, including project initiation documents, progress reports, inter-office memoranda, high-level and technical reports to senior management.

•Researches, analyzes and presents information gathered from diverse sources, prepares various written outputs, drafts project documents and progress reports.

•Plans and coordinates activities related to RSCE budget, RBB and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.)

•Lead RSCE workforce planning and develop guidelines, including the review and analysis of issues and trends, preparation of impact evaluation or equivalent studies, etc.

•Conducts regular workforce planning and gap analysis comparing the findings of the workforce analysis with current number of staff and regularly prepares and implements recruitment and capacity building strategy for the RSCE workforce.

•Undertakes outreach activities; facilitate planning and training workshops, seminars, etc.; makes presentations on assigned topics/activities.

•Performs consulting assignments, in collaboration with the RSCE client missions, by planning and facilitating workshops, through other interactive sessions and assisting in developing the action plans that RSCE will use to manage the change.

•Lead preparation and coordination of the RSCE Business Continuity Planning and Risk Management Framework

ensuring regular updates and identifying mitigating measures and their implementation as per the framework.

•Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.

•Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.

•Provides programmatic support for conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.

•Performs other duties as required.

Competencies

Professionalism

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication

Strong communication and analytical skills are required for this position. Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.

Teamwork

Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in project or programme management, administration or related area is required.

Experience in PRINCE2 or project management methodologies is required.

Experience in implementing cross-cutting projects at the national or regional levels is desirable.

Experience with UN system or similar International organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

How to Apply

For more information and job application details, see; UN Regional Service Centre at Entebbe Programme Management Officer Jobs in Uganda

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