UN Programme Management Assistant Jobs in Ethiopia
UN Programme Management Assistant Jobs in Ethiopia
Org. Setting and ReportingThis position is located in the Regional Office of the United Nations Development Coordination Office (UNDCO) in Addis Ababa.
In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the Development Coordination Office (DCO) as a stand-alone coordination office within the United Nations Secretariat.
The new DCO assumes managerial and oversight functions of the resident coordinator system under the collective ownership of the members of the United Nations Sustainable Development Group (UNSDG).
The incumbent reports to the Regional Director, UNDCO, Addis Ababa.
Responsibilities
Within delegated authority, the Programme Assistant is responsible for the following:
Provides assistance in support of planning and implementation activities/processes for the Regional Director UNDCO, handling a large and highly complex component of the departmental programme/project initiatives.
Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assists in the overall functioning of the UNDCO Regional Office.
Provides substantive and administrative support in managing priorities and work flow of the Regional Director UNDCO; coordinates and monitors multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
Manages financial resources; provides reporting on use of funds, and tracks progress on work plan.
Manages operational support activities (procurement, travel, leave management) for the Regional Office.
Organizes procurement of consultants, and contract and vendor management.
Maintains expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters.
Oversees preparations of annual results and financial reporting and drafts minutes of regional meetings.
Provides logistical support for training, meetings, and events, and administrative support and correspondence management.
Supports the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs).
Compiles and analyzes basic data from a variety of sources (including UMOJA), summarizing and presenting conclusions for review by manager.
Independently handles a wide range of complex information requests; and drafts responses.
Supports the Regional Director and other senior managers developing presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.
Updates and further develops internal databases; generates a variety of standard and non-standard statistical and other reports from various databases.
Performs other related duties, as required.
Competencies
Professionalism: Knowledge of internal policies, processes and
procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent.
Work Experience
A minimum of seven years of progressively responsible experience in programme or project support and administration, technical cooperation, or a related area, is required.
A minimum of three years of experience organizing and coordinating meetings, conferences and events is required.
Field experience in development cooperation is desirable.
Experience in the United Nations system or a comparable international organization is desirable.
Experience with inter-agency or inter-organizational collaboration in the development sector is desirable.
Experience working in a multicultural team is desirable.
Experience working with senior officials in the UN system or comparable organisation is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable.
Knowledge of another official United Nations language is an advantage.
How to Apply
Interested and qualified candidates should apply online by 6th August 2019
For more information and job application details, see; UN Programme Management Assistant Jobs in Ethiopia
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