UN Programme Assistant Jobs in Addis Ababa Ethiopia

This position is located in the UNODC Programme Office in Ethiopia (POETH) with duty station in Addis Ababa (Ethiopia) under the UNODC Regional Office for Eastern Africa (ROEA).

Within the framework of the UNODC Regional Programme for Eastern Africa (2016-2021), the incumbent will work under the overall supervision of the UNODC Representative for Eastern Africa (ROEA) and under the direct supervision of the Programme Management Officer heading the Transnational Organized Crime and Illicit Trafficking Programme for Eastern Africa and the relevant Programme Coordinator in Addis Ababa (POETH).

Responsibilities

Within assigned authority, the incumbent will be responsible for the following duties:

•Assist in the coordination of project planning and preparation work for various countering Transnational Organized Crime and Illicit Trafficking programming activities in Ethiopia and Eritrea.

•Compile, summarize, and present basic information/data on specific projects and related topics or issues.

•Review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.

•Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.

•Serve as focal point for administrative coordination of project implementation activities, involving extensive liaison with a national staff in the different country offices in Ethiopia and Eritrea.

•Obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of consultants, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

•Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.

•Assist in drafting correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

•Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and

maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

•Perform other work-related duties as assigned.

Competencies

Professionalism

Has knowledge of general office and administrative support including administrative policies, processes and procedures.

Has knowledge of processes and procedures related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent.

Work Experience

A minimum of five years of work experience in programme or project management administration, technical cooperation and general office support or related area is required.

Working experience with an ERP (Enterprise Resource Planning) system is desirable.

Work experience in an international organization or within the United Nations system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in English is required.

Fluency in Amharic is highly desirable.

How to Apply

For more information and job application details, see; UN UN Programme Assistant Jobs in Addis Ababa Ethiopia

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