UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer (Pooled Fund Manager) Jobs in South Sudan

UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer (Pooled Fund Manager) Jobs in South Sudan

Org. Setting and Reporting

The position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.

OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer/Pooled Fund Manager in Juba, South Sudan. The incumbent reports to the Head of Office, OCHA South Sudan with oversight of the Humanitarian Coordinator (HC).

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer/Pooled Fund Manager will be responsible for the following duties:

Representation and Coordination

Advise the HC on the Fund’s management and CERF processes, in conformity with prevailing policies and guidelines and aligned to the local context.

Liaise as necessary with relevant OCHA Headquarters (HQ) sections including OAD, Country-based Pooled Fund Section (CBPFS), CERF Secretariat, Donor Relation Section (DRS), and External Relations and Partnerships Section (ERPS).

Represent the Fund, coordinating with all stakeholders, such as sectors/clusters, humanitarian partners, donors etc.;

Assist the HC in preparing and facilitating Advisory Board (AB) meetings and other processes;

Allocations

Manage and oversee allocation processes, ensuring necessary coordination with relevant counterparts in line prevailing guidelines and best practices;

Monitor the implementation of Fund allocation strategies as endorsed by the HC, in consultation with HoO, promoting coherence between humanitarian needs and response;

Review and analyze humanitarian financing and programming issues at the country level to support CBPF and CERF allocations;

Financial Management

Ensure proper financial management, overseeing recipient organizations' compliance with applicable financial rules and undertaking verification activities in accordance with the CBPF Operational Manual;

Develop audit plans of NGOs, oversee their timely implementation, and analyze findings to ensure proper follow-up and compliance with financial rules and regulations;

Compliance and Risk Management

Advise the HC and the HoO on compliance and risk management;

Ensure the implementation of and the compliance with global policies and guidelines;

Develop the CBPF Operational Manual in line with the CBPF Global Guidelines;

Ensure proper communication with, and support to, Fund recipients and other stakeholders throughout projects’ life cycles, promoting compliance with applicable rules and governance documents;

Oversee the development, update, and implementation of the CBPF risk management framework;

Ensure that grant agreements and supporting documents are accurate and in conformity with Global Guidelines and the CBPF Operational Manual;

Conduct due diligence reviews, capacity assessments and performance assessments to establish eligibility of, and assign risk levels to NGO partners;

Implement OCHA's Standard Operating Procedures (SOPs) on Suspected Fraud and Misuse of Funds, and on Response to Concerns of Sexual Exploitation and Abuse, involving partners;

Support the review of the Fund by the UN oversight bodies including the Board of Auditors (BoA) and Office of Internal Oversight Services (OIOS);

Monitoring, Reporting and Evaluation:

Develop monitoring plans in line with CERF and CBPF guidance;

Oversee the monitoring of

projects to ensure the appropriate use of resources provided and promote learning and best practices;

Systematically provide information on project status to the HC, the HoO, donors, and relevant advisory bodies;

Establish reporting schedules for projects and review and clear project reports;

Support evaluations, reviews and studies as requested by the HC and governing bodies, ensuring due consultation with HQ;

Information Management, Analysis and Communications:

Ensure the appropriate use of the Grant Management System (GMS), maintaining all relevant information and data in a timely and accurate manner and performing data analyses as required;

Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources;

Prepare and disseminate information, reports, and other communication products to different stakeholders about the Fund and its processes, including allocations and achievements (i.e., dashboards, feature stories, photographs/videos, websites, CBPF Annual Report etc.);

Donor Relations

Strengthen relationships with contributing donors through consistent and proper communication, ensuring timely reporting on the Fund’s activities and funding requirements;

Develop key strategic partnerships with new donors to achieve a broader donor base for the CBPF;

Coordinate with other donors, as necessary, to promote coordinated and complementary use of funding;

In collaboration with DRS, support the HC and the HoO in developing and implementing Resource Mobilisation Action Plans;

Management of HFU

Plan staffing and operational requirements and corresponding budget for approval by the HC and the HoO;

Ensure timely recruitment, induction, training, and performance management in line with corporate frameworks;

Promote a positive and respectful working environment, upholding OCHA’s duty of care relating to security, health, safety and well-being;

Perform other duties as assigned by the HoO.

Education

An advanced university degree (Master's degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required;

Experience in Program/Project Management, including monitoring and evaluation is required;

Experience in grants management and in the design of logical frameworks, including remote monitoring of humanitarian assistance is desirable;

Experience with the UN common system, or other comparable international organizations or NGOs is desirable;

Experience in Eastern and/or Southern Africa region is desirable;

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

How to Apply

For more information and job application details, see; UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer (Pooled Fund Manager) Jobs in South Sudan

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