UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer / Deputy Pooled Fund Manager Jobs in Kenya

UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer / Deputy Pooled Fund Manager Jobs in Kenya

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies.

OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This position-specific job opening is being advertised for the position of Humanitarian Affairs Officer / Deputy Pooled Fund Manager, in Nairobi, with the Humanitarian Financing and Resource Mobilization Section (HFRMS) of OCHA Sudan. The position will be relocated to Sudan when the situation allows. The Humanitarian Affairs Officer/Deputy Pooled Fund Manager reports to the Head of Humanitarian Finance Fund Manager, OCHA Sudan.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer (Pooled Fund Manager) will be responsible for the following duties:

Fund Management and Coordination:

Under the overall guidance of the HoO and the supervision of the Humanitarian Affairs Officers/Pooled Fund Manager, advise the HC on the management of the Country-based Pooled Fund (CBPF) vis-à-vis the humanitarian context (i.e. priorities and needs).

Manage and supervise Fund-related programme staff.

Manage fund allocation processes, ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).

Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.

Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA CBPF Section, OCHA Operations and Advocacy, OCHA Donor Relations Section).

Support and implement standardized policy in line with HQ guidance and decisions.

Conduct periodic field visits to promote knowledge and support the appropriate use of the Fund in line with its Terms of Reference. Field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).

Ensure proper communication and support during the allocation process vis-à-vis all stakeholders.

Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.

Advise the HC, recipient organizations and stakeholders on measures to mitigate and manage foreseeable operational risks.

Ensure recipient organizations' compliance with financial rules applicable to the Fund.

Ensure coordination and information exchange with humanitarian donors, aiming to promote coordinated and complementary use of funds.

In case of absence of the senior Humanitarian Affairs Officers/Pooled Fund Manager, represent the Fund management unit before stakeholders (NGO, UN Agencies, donors)

and external actors as required.

Monitoring, Reporting and Evaluation:

Ensure compliance with monitoring and reporting requirements in place for the Fund.

Oversee and ensure timely project reporting cycle, including the annual report of the Fund.

Systematically provide information on project status to the HC, the HoO, donors and relevant governing bodies of the Fund.

Support the preparation of evaluations, reviews and studies as requested by the HC and governing bodies, ensuring due consultation with relevant HQ sections.

Analysis, communications, and public information:

Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.

Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with Funding Coordination Section at HQ.

In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).

Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.

Perform other duties as assigned by the senior Humanitarian Affairs Officers/Pooled Fund Manager and the OCHA Head of Office.

Education

An advanced university degree (Master's degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required.

Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.

Experience in project administration, monitoring and evaluation is desirable.

Experience of working in humanitarian financing, (e.g. grant management, fundraising, or donor relations for humanitarian programmes), is desirable.

Experience working in the Eastern and Southern Africa region is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; UN Office for the Coordination of Humanitarian Affairs Humanitarian Affairs Officer / Deputy Pooled Fund Manager Jobs in Kenya

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