UN Department of Safety and Security Intern Management Support/Administrative Assistant Jobs in Kenya

UN Department of Safety and Security Intern Management Support/Administrative Assistant Jobs in Kenya

Posting Title: Intern - Management Support/Administrative Assistant, I (Temporary Job Opening)

Job Code Title: Intern - Administration

Department/Office: Department of Safety and Security

Duty Station: Nairobi

Posting Period: 12 September 2022 - 26 September 2022

Job Opening Number: 22-Administration-DSS-190659-J-Nairobi (O)

Staffing Exercise N/A

Organizational Setting and Reporting

The United Nations Office of Nairobi (UNON), Department of Safety and Security Services (DSS) internship is for six (6) months.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises.

Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.

The Internship is Unpaid and full-time.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the supervision of the Senior Administrative Assistant, the intern will:

Perform general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), including preparing and/or processing administrative requests/documents, agendas, etc.

Assist with data management for procurement, security, HR, etc.

Review, record, distribute, and/or process mail and other documents and follows-up on impending actions.

Assist in photocopying and scanning and delivery of mail and documents within UN offices.

Maintain files (both paper and electronic) and databases for the work unit.

Assist in compiling and updating staff details.

Dispatch letters and maintain data as requested.

Update and maintain motor vehicle fuel and repair records.

Assist in verifying security transport vouchers.

Perform other duties as necessary.

Competencies

Communication:

Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals.

Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.

Education

Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher)

Be enrolled in the final academic year of a first university degree program

(minimum Bachelor's level or equivalent);

Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred Areas of Studies

Studies in Information Technology, Data Management, International Relations, Human Resources, Administration, Procurement, or Finance.

Work Experience

No working experience is required to apply for the United Nations Internship Programme.

Your training, education, advance course work or skills should benefit the United Nations during your internship.

Proficiency in computer software applications (Microsoft Word, Excel, Access) is required.

Languages

English and French are the working languages of the United Nations Secretariat.

For this internship, fluency in oral and written English is required.

Knowledge of another official UN language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

A completed application (Personal History Profile) and Cover Note, through the UN careers Portal.

Incomplete applications will not be reviewed.

The Cover Note must include:

Title of the degree you are currently pursuing

Graduation Date

IT skills and programmes you are proficient in

Explain why you are the best candidate for this specific internship

Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

Proof of enrollment from current University (if not graduated).

A copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, only successful candidates will be contacted.

“In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises.

Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship".

How to Apply

For more information and job application details, see: ( UN Department of Safety and Security Intern Management Support/Administrative Assistant Jobs in Kenya)

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