UN - Department of Operational Support YPP Exam: Library & Information Management Jobs in Kenya

UN - Department of Operational Support YPP Exam: Library & Information Management Jobs in Kenya

Org. Setting and Reporting

The majority of these positions are located in the Department of Global Communications (DGC) in the Outreach Division. They may be located in the Dag Hammarskjöld Library or one of the many libraries globally throughout the Secretariat.

The United Nations Libraries connect Member State delegations, UN staff, researchers and world citizens with trusted information/data, facts and human knowledge about and for the UN.

They provide a foundation for facilitation, dissemination, use, access to, mobilization, engagement with, and preservation of information and knowledge in support for the work, principles and mission of the United Nations.

Candidates successful on this exam will likely be offered an Associate Librarian or Associate Information Management Officer role.

Responsibilities

The Young Professionals Programme (YPP) examination for Library & Information Management will cover a wide range of topics related to requirements of typical roles in these job families. Within delegated authority, the Associate Officer may be responsible for the following duties (and other related duties, as required):

Library

Provides UN staff, delegates and requestors worldwide with actionable information and Institutional data in diverse online platforms and communication channels; efficiently and professionally responds to requests for research and reference support, online or in-person.

Develops process improvement mechanisms for data analytics tasks; acquire sand cleans data from primary or secondary sources and maintains databases/data systems

Organizes, classifies, catalogues and curates print and electronic information resources; applies controlled vocabularies and metadata standards in creation of complete bibliographic and linked data descriptions of resources.

Conducts user needs analysis and contributes to monitoring and evaluation of Library services; develops reports, dashboards or other tools to effectively summarize findings and impact analytics and conveys information to management

Integrates and balances user and institutional needs, applying knowledge of scholarly communications, library liaison services, outreach and/or events management to support development of partnerships and communication with networks in the relevant fields and target user-groups, with associations of library and information specialists, and with peers in international fora.

Contributes to the digital collections workflow, including digitization and digital preservation activities, making recommendations for best practices and system implementation for the curation of digitized and born-digital material

Contributes to the creation, administration and maintenance of the Library’s online presence including content authoring and/or technical administration, in order to provide a secure, stable, accessible, and seamless experience for online audiences.

Contributes substantially to the Library's hybrid training programme

Uses knowledge of institutional information needs to evaluate, recommend and acquire print and electronic materials to be added to the Library’s portfolio of resources.

Participates in the creation of electronic and other reference tools, and the compilation of bibliographies.

Guides, trains and supervises general services staff in related functions.

Information Management / Archives

Provides electronic record keeping support and advice to records-creating offices by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the

use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases.

Undertakes records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.

Undertakes archival processing activities by accessioning, arranging, and producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to archival description, database, and physical and digital preservation standards.

Performs reference functions for archival materials by advising internal and external users on holdings and accessibility and assisting in the administration of access and declassification activities.

Develops secondary information resources, outreach products, and exhibition materials.

Competencies

Professionalism:

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.

Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;

Education

At least a first-level university degree (i.e., Bachelor’s degree or an equivalent degree of at least three years) in one of the following Fields of Study related to Library and Information Science (found within the Journalism & Information Main Course of Study pull-down menu):

- Archival Sciences
- Documentation Techniques
- Information Management
- Library
- Museums and Similar Repositories

Work Experience

No work experience is required. Relevant work experience may be taken into consideration as an additional screening criteria when more than 60 candidates from the same country apply to the same exam area.

Languages

Fluency in at least one of the working languages of the UN Secretariat, English or French (speaking, reading, listening, and writing) is required; knowledge of the other is desirable.

Knowledge of another UN official language is an advantage.


How to Apply

For more information and job application details, see; UN - Department of Operational Support YPP Exam: Library & Information Management Jobs in Kenya

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