UN Associate Administrative Officer Jobs in Kenya

UN Associate Administrative Officer Jobs in Kenya

Posting Title: Associate Administrative Officer, P2
Job Code Title: Associate Administrative Officer
Department/Office: United Nations Environment Programme
Duty Station: Nairobi
Posting Period: 24 October 2019 - 22 November 2019
Job Opening Number: 19-Administration-UNEP-125501-R-Nairobi (E)
Staffing Exercise: N/A

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities. With the Economy Division, the Chemicals and Health Branch promotes joint approaches to the environment and health that demonstrate the economic, environmental and health advantages of sound chemical and waste management.

Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:

Human Resource Management

Undertakes actions related to the administration of the unit’s human resource activities, e.g.,promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Provides information on unit’s staffing needs for inclusion in department’s staffing table.

Budget and Finance

Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.

Monitors budget/work program on a regular basis, and reallocates resources as necessary.

Supports the implementation of procedures and systems for implementing the appropriate financial database.

Contributes to the development of budgetary guidelines for own unit.

General Administration

Supervises support staff as required.

Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules;takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

An advanced level university degree in business or public administration, finance, accounting, or project management is required. A first level degree in combination with two additional years of relevant work experience may be accepted in lieu of the advanced degree.

Work Experience

A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
Work experience in the United Nations is desirable.
Work experience with Global Environment Facility (GEF) projects is also desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship fluency in oral and written English is required. Knowledge of French language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice
This is a Project Post. Appointment against this post is for an initial period of one year and may be subject to extension. Please note that extension

of the appointment is subject to a satisfactory performance review, extension of the mandate and/or the availability of the project funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

The United Nations Does Not Charge a Fee at Any Stage of the Recruitment Process (Application, Interview Meeting, Processing, or Training). The United Nations Does Not Concern Itself With Information on Applicants’ Bank Accounts.

For more information and job applications details, see; UN Associate Administrative Officer Jobs in Kenya