UN Assistant FAO Representative (Administration) Jobs in Kenya
UN Assistant FAO Representative (Administration) Jobs in Kenya
Organizational SettingThe main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in the FAO Representation in Kenya
Reporting Lines
The Assistant FAO Representative (Administration) reports to the FAO Representative.
Technical Focus
Programme administration and financial management, including accounting and personnel administration.
Key Results
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Key Functions
Plans, organizes, and coordinates the office's administrative services;
Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes;
Manages and supervises the administrative team;
Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database;
Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions;
Oversees the financial and administrative correspondence and filing system of the office;
Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards ' MOSS)
Candidates Will Be Assessed Against the Following
Minimum Requirements
National of Kenya
Advanced university degree in a field related to business or public administration
Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
Level C of the official communication language used for FAO communication with the country (English, French, Spanish, Arabic, Chinese or Russian)
Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
Limited knowledge ( Level B) of English (if the main communication language is French, Spanish, Arabic, Russian or Chinese)
Competencies
Results Focus
Team Work
Communication
Building effective relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Work experience in more than one location or area of work, particularly in field positions is desirable
Extent and relevance of experience in the field of office management and administration including supervisory experience
Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
Extent of knowledge of FAO's corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
Additional Information
AFAORs shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension. Notwithstanding the foregoing, the total length of service shall not exceed five years. Appointments, including extensions, do not carry any expectation of renewal or of conversion to another type of appointment. However, this does not preclude the incumbents from applying to other positions in the Organization
All candidates should possess computer/word processing skills
Your application will be screened based on the information provided in your online profile (see “How to Apply”). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills
Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
Other similar positions at the same level may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of two years
Candidates may be requested to provide performance assessments
How to Apply
Apply online
Only applications received online will be considered.
Candidates are requested to attach a letter of motivation to the online application
Vacancies will be removed from the employment website at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.
If you need assistance or for any queries, please contact: Careers@fao.org Apply by 23rd January, 2019
For more information and job application details, see; UN Assistant FAO Representative (Administration) Jobs in Kenya
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