Umma University Senior Administrative Assistant Jobs in Kenya

Umma University Senior Administrative Assistant Jobs in Kenya

Job Purpose

To provide a comprehensive, proactive and confidential executive support service to the Vice Chancellor, with a particular focus on effective management of diaries, internal and external communications and information systems. The position holder will be required to interface with and work closely with other members of the University.

The Office of the Vice Chancellor consists of the Vice Chancellor and Secretary to the University Council.

Duties and Responsibilities

To manage all aspects of the Vice Chancellor’s diary, including the effective organization of travel, meetings, committees and events involving the Vice Chancellor

Manage the Vice Chancellor’s internal and external communications in a timely and appropriate fashion.

To provide a professional interface between the Vice Chancellor and an extensive range of internal and external contacts and to deal with enquiries and issues that arise in the Vice-Chancellor’s Office and on behalf of the Vice-Chancellor.

To prepare, collate and distribute information relating to various committees, working groups and meetings, including electronic coordination of agendas, accompanying papers, attending meetings and taking minutes and dissemination of outcomes and actions.

To provide project support for strategic projects being led by the Vice-Chancellor, including research, drafting documents and collating sources and resources related to projects. Proving information to support decision-making relating to strategic development for the University.

To plan and manage the transition to a ‘paperless office’, which will include both utilizing existing ICT platforms as well as researching into and developing comprehensive new electronic systems and databases appropriate for projects driven by the Vice-Chancellor’s Office

To provide a front of office services, organizing and hosting high profile

events and visits, leasing rebooking and negotiating with venues as required

To provide other support to the Vice-Chancellor and other staff within the Vice-Chancellor’s Office or senior staff as requested, for example, support at corporate events, arranging and servicing meetings, travel arrangements within Kenya and outside Kenya and project administration.

To ensure that during any absences of the Vice-Chancellor both matters of routine and more critical nature are dealt with promptly and efficiently.

To manage all administrative staff employed by the University.

To be responsible for your own self-development.

To undertake other duties not specifically stated above, which from time to time are necessary for the effective performance of the University’s business without altering the nature or level of responsibility involved.

Qualification

BSc/BA in Public Relations, Journalism, Communications or a related field

Proven administrative experience including experience in a senior role

Experience managing external relations

Excellent IT skills, including Microsoft Office packages, databases, web and email

Strong communication ability (oral and written).

Excellent organizational skills

Experience of event management is an added advantage

Creativity and problem-solving aptitude

How to Apply

For more information and job application details, see; Umma University Senior Administrative Assistant Jobs in Kenya

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