Umma University Administrative Assistant Jobs in Kenya

Umma University Administrative Assistant Jobs in Kenya

Job Purpose

Principal administrative and clerical assistant of the school/Department.

Roles and Responsibilities

Scheduling appointments, calling and answering phones and welcoming visitors in the School/department.

Handling and maintaining of internal and external office correspondences that include letters and memos.

Ensuring and maintaining office cleanliness.

Managing the office supplies requested from the stores and monitoring proper use of the supplies.

Taking and maintaining departmental/school minutes.

Ensuring filling of document in-line with quality assurance guidelines.

Keep and maintain records of students' progression files, evaluation documents and staff records.

Technical support

Collecting and filing the attendance sheets from the lecturers.

Submission of staff records to human resource department.

Keep and maintain the record of work allocation, work plan, budget, academic activities and list of staff in the school/department as per the academic calendar.

Maintaining of the departmental/school records in the SMIS System.

Registration of students' units.

Attending to queries of both staff and students.

Participating in the orientation and induction of new staff and students.

Maintain human resource policies and procedures in the school/department.

Submission of staff performance appraisals.

Participant in coordination of staff trainings.

Any other duties assigned by the supervisor

Knowledge and Skills

Excellent communication skills.

Highly organized.

Demonstrable planning capabilities

A high sense of integrity, innovativeness, diplomacy and ethical standards including confidentiality.

Proficient reporting and writing skills.

Qualification

Bachelors' degree in business administration, human resource management or equivalent.

Diploma in secretarial, business administration, certified public secretaries is an added advantage.

2 years' experience in a busy office.

Hands on skills and proficiency in use of MS Office

How to Apply

For more information and job application details, see; Umma University Administrative Assistant Jobs in Kenya

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