Uganda Red Cross Society Information Management Officer Jobs in Uganda
Uganda Red Cross Society Information Management Officer Jobs in Uganda
Job Purpose:Information Management is an emerging field that is concerned with:
The infrastructure used to collect, manage, preserve, store and deliver information
The guiding principles that allow information to be available to the right people at the right time
The view that all information, both digital and physical, is an asset that requires proper management
The organizational and social contexts in which information exists
The overall role of the Information Management Officer (IMO) is to ensure that information required to support the Refugee Response project operations (BRC-FL) is collected, organized and distributed to all operational stakeholders within URCS.
To that purpose the IMO supports the Project Team in designing a project specific Information Management Governance, and its day-to day implementation across the project.
To a broader extent, the IMO supports the Director of Disaster Risk Management (DRM) in developing a departmental Information Management Strategy, and will facilitate the effective and efficient operation of DRM’s Information Management Systems, by: utilizing best practice, innovation and technical expertise in all areas of information management and driving the use of an electronic information management system across the department.
Key Responsibilities
Draft and manage the Information Management Governance of the Refugee Response project, in coordination with the Project Team.
This includes, amongst others: analysing business process and related information flows of the project setup and its activities; identifying information management gaps; designing standard operating procedures (SOPs) for project specific information management;
Design and manage an appropriate Information Management Infrastructure, enabling operationalization of the Information Management Governance.
This entails: the elaboration of project specific information management tools for the Project Team, whilst making using the full technical and operational potential of existing URCS IM Infrastructure;
Identify new standard operating procedures (SOPs) managing information flows and data requirements related to Refugee Response project governance and supporting Refugee Response activities, and to ensure relevance, accuracy, reliability, completeness and timeliness of information and data;
Set standards for operational data to be used throughout the refugee Response project, maintain and distribute standards to the Project Team and others working with operational data in the Department of Disaster Risk Management;
Elaborate and manage the Information Management Strategy (IMS) of the Department of Disaster Risk Management – including the internal management of information within the Department, document management, flows of information and discovery of data/information - and define operational and funding requirements for the implementation of the Strategy.
The development of an IMS for DRM will be complementary to and in support of the operationalization of the DRM operational strategy.
It will be aligned with the internal URCS stakeholders such as HR, PMER, Finance;
Analyse data, identify and address information management gaps, and facilitate information sharing within the Department of Disaster Risk Management, between DRM and other URCS departments and amongst DRM’s respective projects;
Design and implement a structured Dissemination Plan for all information within the Department of Disaster Risk Management and its related project as appropriate (e.g. database, web portal, mailing list, information centres, etc.);
Work closely with the Director of DRM to ensure consistency and inter-operability between registration data and other operational data sets relevant for DRM, and consistency between regional registration and information management strategies of URCS branches and the DRM Department in order to support the latter’s activities;
Support the promotion of data and information sharing within the DRM projects, through the design of information-sharing platforms;
Provide Information Management services and conduct technical assignments to support Refugee Response activities, Project Team and the Department of DRM in areas of information flows, dissemination, processing, analysis and standard setting;
Identify appropriate secondary data and information resources and making them accessible to Project Team;
Perform advisory and technical assignments concerning information management issues to Refugee Response Project Team, Director of Disaster Risk Management and BRC-FL Delegate(s).
Persons Specifications
Education Qualifications
Minimum
Bachelor’s Degree in Library and Information, Information Systems, PME&R, Development Management or a related field from a reputable institution;
Post Graduate qualification in Information Management will be an added advantage.
Minimum 3 years work experience in a similar role in a development or humanitarian setting;
Experience in the development, use and administration of electronic document management systems (EDMS), to meet legislative obligations for record keeping including the creation, maintenance, storage, archiving and retrieval of files;
Profound work experience in software and applications development;
Ability to show initiative in planning and developing new ideas and approaches, and to implement and communicate change effectively
Ability to develop, implement and review policy and associated procedures in line with continuous improvement practices.
Knowledge of different data collection methodologies.
Proven skills to analyze statistical information.
Ability to formulate IM-related technical requirements and Operating Procedures.
Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa.
Essential Knowledge and Experience
Minimum 3 years work experience in a similar role in a development or humanitarian setting;
Experience in the development, use and administration of electronic document management systems (EDMS), to meet legislative obligations for record keeping including the creation, maintenance, storage, archiving and retrieval of files;
Profound work experience in software and applications development;
Ability to show initiative in planning and developing new ideas and approaches, and to implement and communicate change effectively
Ability to develop, implement and review policy and associated procedures in line with continuous improvement practices.
Knowledge of different data collection methodologies.
Proven skills to analyze statistical information.
Essential Skills
High level of integrity
Strong interpersonal and communication skills, with good understanding of relevant cross-cultural issues;
Positive, respectful attitude and collaborative approach to diversity;
Track record in community mobilization, technical training, facilitation and awareness raising activities;
Demonstrated attention to detail; ability to follow procedures, meet deadlines and work independently as well as cooperatively with team members;
Team player, self-motivated and proactive on own initiative to set and achieve goals;
Highly motivated, self-starter able to lead a process, engage others and create ownership;
IT experience – Proficient in Microsoft Office (WORD, EXCEL) – Knowledge of statistical software applications (i.e. SPSS, STATA).
How to Apply
Interested and qualified candidates should apply online by 12th August 2019
Uganda Red Cross Society (URCS) is the leading National Humanitarian Organization in Uganda and a member of the International Red Cross and Red Crescent Movement.
Applications from suitable persons to be considered for appointment in the outlined positions are hereby invited.
All applicants should adhere to the Red Cross Principles.
URCS is an equal opportunities employer mindful of gender balance in its establishment.
Full job descriptions and application forms can be viewed from the jobs section of our website at https://www.redcrossug.org and the application template from here
Please send your filled application formand attach your academic transcripts and certificates. The filled application forms and academic transcripts and certificates can be e-mailed to: sgurcs@redcrossug.org or hand delivered, and or by post to:
Please send your filled application form and attach your academic transcripts and certificates. The filled application forms and academic transcripts and certificates can be e-mailed to; vacancies@redcrossug.org or hand delivered, and or by post to:
The Secretary General,
Uganda Red Cross Society,
Plot 551/555 Rubaga Road,
P.O. Box 494, Kampala, Uganda.
Email: vacancies@redcrossug.org
For more information and job application details, see; Uganda Red Cross Society Information Management Officer Jobs in Uganda
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