Uganda Heart Institute Secretary Jobs in Uganda

Uganda Heart Institute Secretary Jobs in Uganda

Uganda Heart Institute (UHI) is established by the Uganda Heart Institute Act 2016 as an Autonomous Government Entity to undertake and coordinate the prevention and treatment of cardiovascular disease in Uganda.

UHI has received joint loans from the Arab Bank for Economic Development in Africa (BADEA), OPEC Fund for International Development (OPEC Fund) and the Saudi Fund for Development (SFD) for the proposed Construction and Equipping of Uganda Heart Institute Project.

For the Construction and Equipping of Uganda Heart Institute Project, a Project Management Unit (PMU) will be established, consisting of a team of employees.

Contract Duration: 3 years (36 months)

Reports to: Project Administrative Officer

Job Purpose

Perform the day-to-day administrative and secretarial duties in the Project office

Duties

Drawing up and monitoring the project programmes, activities and appointments;

Taking dictation, accurately transcribing and presenting accurate and error free work;

Attending to callers either in person or on telephone;

Preparing reports and presentations;

Ensuring timely responses to inquiries and correspondences to and from the project office;

Organizing meetings, workshops and taking minutes and conveying decisions of such meetings to relevant Offices;

Ensuring that relevant documents from meetings and speeches are produced on time;

Drafting letters of routine nature;

Ensuring cleanliness and orderliness of the office;

Managing the project records in accordance with established security and records management procedures;

Requisitioning and managing office stationery and equipment;

Receiving and dispatching mail;

Supervising Support teams for the project Office;

Set a positive front Desk atmosphere

Answer all the

customers’ questions and address their complaints

Create and maintain updated client’s /Front desk documents and spreadsheets

Operate office equipment, such as photocopier, printers, etc

Schedule meetings and conference rooms.

Coordinate the project welfare activities including teas, meals, water,

Qualifications

Applicants should be Ugandans in possession of an Honors Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized University/ Institution.

Additional qualifications in line with the position will be added advantage

Experience

A minimum of three (3) years’ work experience in secretarial or Office management in reputable organizations

How to Apply

Eligible persons should address their applications including a cover letter, copies of their academic/ professional certificates and practicing licenses, curriculum vitae (CV) and other relevant documents, to the

Executive Director,
Uganda Heart Institute,
P.O. Box 37392,
Kampala.

Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago –Kampala.

Online applications should be sent on the UHI
official e-mail info@uhi.go.ug.

All applications must be received not later than 30th December, 2022.

For more information and job application details, see: Uganda Heart Institute Secretary Jobs in Uganda

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