Uganda Heart Institute Project Administrator Jobs in Uganda

Uganda Heart Institute Project Administrator Jobs in Uganda

Uganda Heart Institute (UHI) is established by the Uganda Heart Institute Act 2016 as an Autonomous Government Entity to undertake and coordinate the prevention and treatment of cardiovascular disease in Uganda.

UHI has received joint loans from the Arab Bank for Economic Development in Africa (BADEA), OPEC Fund for International Development (OPEC Fund) and the Saudi Fund for Development (SFD) for the proposed Construction and Equipping of Uganda Heart Institute Project.

For the Construction and Equipping of Uganda Heart Institute Project, a Project Management Unit (PMU) will be established, consisting of a team of employees.

Contract Duration: 3 years (36 months)

Reports to: Project Coordinator

Job Purpose

Provide administrative support to ensure that the project operations are maintained in an effective
and efficient manner.

Duties

Update and coordinate the calendar for the project unit and project coordinator

Receive schedules for meetings, organize venues and logistics, rooms and take the meeting minutes.

Coordinate the transport of the project and track the movement of vehicles through the fleet management system in place.

Process, utilize and account for all the imprest in line with approved budget for the project.

Generate reports on the utilization of imprest in the project to inform any budget adjustments.

Liase with the procurement function to ensure all project procurement needs are met in a timely manner

Receive requests and make e-procurement requisitions

Follow up with the procurement team on the requisitions made including (office supplies and tea supplies) and ensure items requested are procured and delivered effectively.

Conduct periodic stock taking of office items and update inventory respectively.

Prepare reports and presentations with statistical data, as assigned

Arrange travel and accommodations for the project team

Maintain and update company databases

Update office policies as needed

Procure monthly office supplies and compile accountability reports for further management.

Liaise with external suppliers/ contractors to ensure they deliver services as per the requirements/ standards.

Replenishment

of the first aid box in liaison with other stakeholders from time to time.

Monitor the utilization of office assets/ equipment and supplies and ensure fixing of all maintenance issues that may arise from time to time.

Conduct periodic stock taking of office items and update the inventory accordingly.

Implement the health and safety policy elements at the project office.

Initiate payments for staff salaries and other lawful emoluments

Person Specifications

An honors Bachelor’s degree in social work and social administration OR Social Sciences OR Management Science

Or

Development Studies OR equivalent qualifications from a recognized University/ Institution

Must possess a post graduate diploma in management studies

Computer skills in word processing, spread sheets, power point

5 years of experience in management and administrative work in a reputable organization

Experience in Health related projects will be added advantage

Experience in construction project administrative work will be added advantage

Basic training in client relationship management or customer care

How to Apply

Eligible persons should address their applications including a cover letter, copies of their academic/ professional certificates and practicing licenses, curriculum vitae (CV) and other relevant documents, to the

Executive Director,
Uganda Heart Institute,
P.O. Box 37392,
Kampala.

Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago –Kampala.

Online applications should be sent on the UHI
official e-mail info@uhi.go.ug.

All applications must be received not later than 30th December, 2022.

For more information and job application details, see: Uganda Heart Institute Project Administrator Jobs in Uganda

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