Uganda Healthcare Federation Finance and Administration Assistant Jobs
Uganda Healthcare Federation Finance and Administration Assistant Jobs
Program / Department SummaryUHF has been growing its membership strategically to ensure inclusion of all non-state health sector players with a common interest in complementing government policies and programs while advocating and lobbying for the interests of UHF members.
UHF programs center on developing capacity of the private health sector to deliver quality and affordable health services in Uganda.
Programs are supported by health development partners designed to support the growth and development of the UHF members and to supplement their internal activities.
UHF executes its programs through its membership base. Common themes include community engagement, quality assurance, inclusive development, gender, and working in partnership with local government, the various ministries and civil society actors.
This position’s responsibilities are highly cross-functional and will support all result areas
General Skills
Demonstrated experience with finance and administration oversight
Ability to work with minimum supervision, and to deadlines, time management is critical
Strong English verbal and written communication and presentation skills required
Strong interpersonal, negotiation, marketing and communication skills
Ability to communicate with financial institutions, private sector, civil society partners and government representatives
Demonstrated flexibility, creativity and enthusiasm as well as a willingness to learn and to be continually adaptive within a dynamic and often self-directed working environment
Demonstrated capacity to generate and to translate innovative ideas into practical development approaches
A polite, flexible and professional demeanor
Self-starter, with strong capacity for critical thinking and problem solving
Duties / Functions
Administrative Duties
Manage the company’s phone and front desk area.
Monitoring health news in the media and sharing with internal and external parties o
Manage information; receive and distribute communications; collect and mail correspondence.
Provide HR assistance by ensuring office policies and procedures are maintained. o
Ensuring that staff list, forms for completion always up to date and available for reference at all time. o Conduct pick-ups and deliveries as required.
Coordinate casual workers and keep records of days worked to ensure deliver quality services.
Assist staff with assignments as required, including word processing, data entry, paper work processing and internet research tasks.
Take minutes for meetings and write material for newsletter, website, social media and reports as required.
Maintain office filing system and perform other general administrative duties.
Finance and Procurement Duties
Oversee, monitor and coordinate private sector credit applications. o Support business and finance self-assessments by private sector credit applicant and submit to Finance for verification.
Provide regular reports on the performance of the private sector credit facility. o
Spearhead marketing and growth of the pri sector credit facility to UHF clients and private sector stakeholders.
Coordinate addressing procurement requests for goods/services and ensuring that all procurements are authorized before sending out
request for quotations.
Ensuring that the necessary quotations are received for procurement committee evaluation, analysis and selection of the supplier(s).
Oversee bid analysis for regular micro procurements to be submitted for review by Finance.
Tracking all deliveries e.g. newspapers, flyers and brochures to ensure that invoiced amount matched delivery record.
Ensure that store records are well kept and office supplies are adequately monitored. o
Availing staff with timesheet templates at the end of each month and collecting the printed signed copies for submission to Finance by end of every month.
Responsible for petty cash summary, reconciliation and ensuring that replenishment request is place on a timely manner.
Photocopying of financial report documents and arranging them for delivery to the donors as and when required.
Support Finance in filing and maintenance of finance records. o Monitor and coordinate payments requisitioning and ensuring that all the supporting documentations are in place before submission to finance for processing.
Tracking the location and custody of all movable assets ensuring items are periodically checked and their condition reported to finance regularly.
Scheduling and ensuring that periodic maintenance and servicing of office computers, printers, photocopiers and lighting systems are done.
Any other duty that shall be assigned as and when required.
Experience Requirements
At least 2 years work experience in finance or administration preferably in the health sector with skills in planning, budgeting, resource mobilization and credit control.
Experience working with SME and with credit and loan entities will be an advantage.
Experience working with development partner programming will be an advantage.
Experience in working with financial institutions will be an advantage.
Education Requirements
Qualification in Business Administration, B.Com, Finance or any related qualification
Post graduate qualification in finance/procurement/administration or social sector planning and development will be added advantage.
How to Apply
Interested qualified candidates should send a one page cover letter, with a curriculum vitae (CV) no longer than two pages, by email to info@uhfug.com by 11th December 2020.
Your application should include three contactable referees with at least two from a previous employer one of the two must have supervised you directly at work.
Please ensure that any contact numbers in your CV are reachable during working hours. Only successful candidates will be contacted within two week after the closing date.
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