Uganda Electricity Generation Company Senior Records Officer Jobs in Uganda

Uganda Electricity Generation Company Senior Records Officer Jobs in Uganda

Job Summary:

Participate, Implement and administer Company-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents

Key Responsibilities:

Consult with end users regarding problems in accessing electronic and non-electronic content.

Participate and Provide technical support for software maintenance or use.

Monitor regulatory activity to maintain compliance with records and document management laws.

Search electronic sources, such as databases or repositories, or manual sources for information.

Retrieve electronic assets from repository for distribution to users, collecting and returning to
repository, if necessary.

Develop, document, or maintain standards, best practices, or system usage procedures.

Participate in the Development of performance metrics or standards related to information technology and management.

Write, review, or execute plans for testing new or established document management systems.

Implement procedures and protocols to automate document management e.g. scanning documents
using imaging devices and document imaging software.

Develop systems and processes to monitor and restrict access to documents or other electronic
content according to characteristics such as security level, function, and metadata.

Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.

Participate and manage documentation to ensure organization or accuracy.

Develop/supervise the development of document or content classification taxonomies to facilitate
information capture, search, and retrieval.

Prepare support documentation and training materials for end users of document management
systems.

Propose recommendations for improving content management system capabilities.

Participate and recommend changes to improve computer or information systems e.g. EDRMS.

Operate data capture technology to import digitized documents into the electronic

document
management system.

Document technical functions and specifications for new or proposed content management systems.

Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.

Ensure that risks associated to records management are well managed ie that no electronic records are disposed of without a written disposal authority

Education and Professional Requirements:

The minimum education level required to perform this job.

A minimum qualification of Bachelor’s Degree in Information Management and/or Records Management.

Post Graduate Diploma in Archives or Records Management or its equivalent is a must

Professional certification e.g Institute of Certified Records Managers (ICRM level 6)

Related Job Experience/Qualification:

The Experience required to perform this job.

5 years’ experience in a similar position of which 2 years should be at supervisory level

Additional Skills

In addition to the experience and educational requirements listed above

Good planning and organizational skills

Good analytical and problem solving skills

Good communication, facilitation and presentation skills.

Interpersonal skills and high level of integrity

Computer literacy

Good business acumen and capacity to establish credibility, trust and partnership

Supervisory skills

How to Apply

For more information and job application details, see; Uganda Electricity Generation Company Senior Records Officer Jobs in Uganda

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