Uganda Civil Aviation Authority (UCAA) Senior Administration & Estates Job
Uganda Civil Aviation Authority (UCAA) Senior Administration & Estates Job
Job Pupose:
Principal Accountabilities Specific Activities
1. Follows up with National and District authorities that deal with land issues to ensure that all UCAA lands are titled and free from encroachment.
2. Ensures adherence to maintenance schedule for office and staff houses, and ensures allocation adheres to UCAA policy.
3. Liaises with staff who live in Authority houses to ensure their requirements are met.
4. Ensures that UCAA’s property is maintained in good order to maintain its value
5. Liaises with staff who use Authority’s offices to ensure that their requirements are met.
6. Supervises the cleaners to ensure that all offices are maintained in a high standard to maintain the image of UCAA
7. Ensures that tenants and users pay their bills on time to avoid disconnections or leaving unsettled bills on exit from the properties.
8. Ensures that planned maintenance is carried out as per plan
9. Carries out periodic inspections of offices to ensure accepted standards of cleanliness are maintained.
1. Ensures prompt provision of administrative services to ensure there is no disruption of operations.
2. Ensures provision of working telephone lines and checks their billing to ensure adherence to budgetary allocation of each line as part of cost control.
3. Ensures continuous availability of telephone services through liaison with communication service providers.
4. Initiates budget proposals covering all foreseeable furniture requirements and ensures timely purchases.
5. Liaises with Procurement Department in order to provide furniture for offices and staff houses.
6. Ensures provision of furniture to staff houses and offices and office equipment, stationery and sundries according to laid down policies and procedures
7. Deputizes for the Administration Manager and ensures the smooth running of the section in the absence of the Administration Manager.
1. In liaison with the UCAA engineering department carries out day to day supervision of properties, including coordinating, maintaining and repairing of premises in order to meet customer requirements and improve working conditions.
a) Regularly submits monthly reports on all tenants, status of assets, status of agreements and leases for all properties.
b) Prepares reports on the condition of amenities showing the status of the properties.
a) Ensures duplicating and photocopying machines are serviced and manned to ensure adequate service to all users
b) Makes input into budget proposals for the provision of photocopiers and duplicating machines
c)
d) Ensures that contracts for servicing the equipment are adhered to in liaison with legal Department.
e) Continuously supervises the service providers to maintain optimum uptime of the equipment.
a) Compiles and updates the Fixed Asset Register to account for the value of all assets for the organization
b) Updates the Fixed Assets Inventory regularly by taking account of additions and disposals to ensure that accurate values are maintained.
c) Ensures the physical availability and security of the assets by keeping a register of their locations to ensure accountability and guard against loss
d) Liaises with Accounts Department regularly in matters of Fixed Asset additions, disposals and security to ensure a correct record is always maintained.
e) Provides accurate information on current assets and disposals for use in Procurement of assets
1. Inputs into the department’s manpower requirements
2. Supervises staff to ensure that staff deliver results expected.
3. Implements performance management on own direct reports in the department
4. Conducts and ensures adequate on the job training for Administration staff
1. The jobholder is cooperative and readily responds to any ad hoc tasks assigned to him/her.
Person Specification
Essential
Requirements
1. A Bachelor’s degree in Civil Engineering or Geometric Engineering & surveying or in Land Economics or Building Economics or in Business Administration or Law or Public Administration obtained from a recognized University.
2. 7 years’ relevant work experience in a reputable organization, in administrative work or in land survey or land management or estates management.
3. Prior experience in supervising Estates Management.
Desirable Requirements
1. Must possess high level of integrity.
2. Should bebetween 30 to 45 years old.
3. Knowledge Must be computer literate in MS Word, MS Excel, MS Power Point and
4. computerized Human Resources systems
Special Skills and Attributes:
Job application procedure
For more information and job application details see;
Uganda Civil Aviation Authority (UCAA) Senior Administration & Estates Job
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