UBTEB Data Entry Clerk - ICT Transcript Processing Jobs in Uganda

UBTEB Data Entry Clerk - ICT Transcript Processing Jobs in Uganda

Ref No: Ref No: UBTEB/HRM-EXT/005/11/2022

Salary Scale: BTEB 7

Reports to: Data Processing and Awards Officer

Job Purpose

To print transcripts and ensure maintenance of transcripts and certificate records through
proper filing of all documents and for processing transcript requests.

Duties and Responsibilities

Print transcripts and maintains records of printed transcripts.

Verifies candidates records in the system for transcript printing.

Processes requests for academic transcripts;

Submits list of names of transcript requestors for balance clearances;

Sorts and files correspondence, reports, or other materials;

Processes documents requiring various procedural knowledge specific to area of
assignment;

Keeps office documents filed properly and up-to-date;

Keeps supplies ordered and updated;

Answers telephone calls, records and delivers messages;

Obtains necessary signatures and routes documents appropriately and provide follow-ups;

Provides information to other units and the public, applying significant knowledge of departmental rules;

Keeps well informed of changes in academic programs;

Assists the department with clerical duties;

Perform any other duties as assigned by supervisors.

Minimum Qualifications and Experience

A minimum of Diploma in Computer Science, Business Administration, Business Studies or Business Management, Office Administration or other related fields from a reputable institution.

Proven experience in Customer care or related fields will be an added advantage

Basic knowledge in office operations and practices.

Must be skilled in computer technology, the use of Microsoft Word, and a general records office operation

Basic knowledge in printing and work with networked printers is required.

Must be able to work extended hours of operations; must be able to stay on tasks with assignments through completion.

20 – 40 years of age at entry.

Key Competences

Ability to meet deadlines with minimum supervision.

Must be able to maintain confidentiality

Must be able to perform duties accurately and independently.

High level of integrity and ethics.

A high degree of professionalism in regard to safeguarding sensitive data.

ICT and technical skills

Problem-solving skills

Interpersonal and Teamwork skills.

Attention to detail

Customer handling skills.

How to Apply

Three sets of handwritten applications with detailed CVs and photocopies of Academic
Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear
passport size photographs, Names and addresses of two referees, A letter of recommendation from the current or most recent employer, telephone contacts and emails of both the applicant and the referees; should be submitted in sealed envelopes
and hand delivered not later than 13th December, 2022 at 5.00p.m to the address indicated below.

The Job title and Reference Number should be clearly written on the top left corner of the envelope.

Applications should be addressed to;

The Executive Secretary,
Uganda Business and Technical Examinations Board;
Plot 7 Valley Drive, Ntinda;
P. O. Box 1499;
Kampala – Uganda.

For more information and job application details, see: UBTEB Data Entry Clerk - ICT Transcript Processing Jobs in Uganda

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