Tsebo Solution Operations Administrator Durban Jobs in South Africa

Tsebo Solution Operations Administrator Durban Jobs in South Africa

About Us

The purpose of the Operations Administrator is maintaining financial, employee, and client records. Drafting and mailing customer correspondence etc. Organizing events, scheduling meetings, and co-ordinating travel arrangements. Managing the maintenance of office and facility equipment.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more.

Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs.

Duties & Responsibilities

Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator.

Follow up on all orders placed with suppliers – report back to management on short stock and or back orders.

Checking OrderWise for orders and processing paperwork for delivery and completing confirmations on site.

Placing direct orders with suppliers for larger client orders and following up with deliveries and getting POD back for invoicing.

Processing paperwork for all orders – monthly contractual orders, ad hoc orders, installations – daily basis.

Completion of all quote requests to clients.

Manage all delivery schedules, paperwork and make sure all orders are delivered in full.

Collate all paperwork and send off to Bookkeeper for invoicing immediately –

DAN, PO/Order number and quote.

Maintain complete filing – contracts, service slips, delivery notes.

Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant Operations Manager.

Assist with mid-month and month-end stock take count.

Coordinate all queries received from clients to the Supervisors and communication to be sent to client.

Complete weekly meetings with Operations Managers and Divisional Manager.

Skills and Competencies

Business management principles, including proven financial skills.

Strong people skills.

Strong on client relationships and excellent communication skills.

Qualifications

Matric – Related tertiary education an advantage,

3 years experience in a similar position is essential,

Good computer skills essential – especially Microsoft Excel,

Data capturing (accuracy is crucial),

AX and D365 experience is advantageous,

Finance, accounting and administration experience or knowledge essential,

Good communication skills,

Organisational and administrative skills, honesty and integrity.

How to Apply

For more information and job application details, see; Tsebo Solution Operations Administrator Durban Jobs in South Africa

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