Tsebo Group Facilities Management Jobs in South Africa

Tsebo Group Facilities Management Jobs in South Africa

Duties & Responsibilities

Service Level Agreements

Review all hard and soft FM service level agreements entered into with external service providers.

Determine compliance status with FM Output specifications.

Ensure TFS procedures for management, monitoring and audit of external service providers are compliant with TFS contractual obligations and adequate for the purposes of TFS service delivery and risk reduction (operationally and commercially).

Review reporting structures internally and externally.

TFS Management and Operational Staff

Review current organizational structures.

Meet and consult with TFS management and site staff.

Provide and implement recommendations to improve existing organization structures and internal communication and service delivery.

Review current organizational structures, personnel and reporting lines.

Review TFS Management and operational staff job descriptions.

Co-ordinate team building and motivation workshops and interactive sessions with TFS operational staff.

Ensure alignment of the TFS site personnel and staff outputs with the strategic and operational objectives of :

Project Agreement

FM Output Specifications

Best practice service delivery

TFS wider business and strategic objectives

Review staff training initiatives and develop skill needs analysis in conjunction with TFS HR Department and implement recommendations.

Develop succession planning strategy to ensure compliance with TFS contract obligations especially BEE requirements.

Manage TFS site labour relation issues in accordance with TFS Policies and Procedures and statutory requirements.

Customer relationships

Review existing client structures.

Develop effective and customer focused and proactive relationships at all levels in the customer chain. Develop effective communication lines and relationships with TFS customers on site.

Occupational Health & Safety

Review and ensure compliance of TFS’s obligations and responsibilities with respect to the Occupational Health & Safety Act and statutory requirements.

Ensure Health & Safety is a primary function and all mechanisms, processes and procedures are in place, monitored and adhered to at all times.

Review duties and responsibilities of TFS’s “responsible person” on site.

Ensure all statutory appointments have been concluded and are in operation on a continuing basis.
? Carry out review and audits

Take strategic and operational action as required on an exception basis to resolve issues related to Health &

Safety.

Reporting structures and reporting

Ensure compliance of TFS with internal and external reporting, reports production and attendance at relevant meetings, workshops and re view sessions.

Review all task team minutes of meetings.

Arrange TFS management meetings on a regular basis and ensure proper record is maintained of such meetings.

Attend, as required, meetings

Action as appropriate.

Risk Management

Ensure effective policies and procedures are in place to manage and minimize TFS’s operational risks and obligations.

Identify key risks in relation to technical systems and services, procurement and soft FM services (the latter with particular reference to Health & Safety) and develop appropriate risk minimization strategies.

Liaise with TFS technical and ‘soft’ FM service managers to ensure all risk issues are being managed correctly.

Quality Standards

Ensure quality systems of the Project Agreement are implemented and monitored on an ongoing basis for both technical and soft FM services.

Review SLA’s with TFS Management team to ensure compliance with quality standards.

Put in place mechanisms, processes and procedures to ensure effective monitoring of performance related to quality management and standards.

Familiarise yourself with and ensure ongoing implementation of TFS’s quality management system known as IMS for all policies and procedures related to:

• Quality

• Environment

• Health & Safety

Financial Management and Reporting

Ensure compliance with Agreement contractual obligations and TFS authorization levels.

Liaise with TFS commercial manager and TFS site managers to manage, monitor and ensure costs are contained within budgets (OPEX and CAPEX).

Review and report on monthly variance reports.
Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorization levels.

• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.

Skills and Competencies

• 5-10 years Technical Facilities / Properties Management experience.

• Experience in the management of technical services of a large complex or multiple properties are essential

Qualifications

• Grade 12

• Appropriate tertiary technical education and experience

How to Apply

For more information and job application details, see; Tsebo Group Facilities Management Jobs in South Africa