Trócaire Programme Accountant Jobs in Kenya

Trócaire Programme Accountant Jobs in Kenya

Trócaire works in partnership with national, local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change.

Trócaire envisages a just and peaceful world where people’s dignity is ensured and rights are respected, basic needs are met and resources are shared equitably, people have control over their own lives and those in power act for the common good.

The Programme Accountant will form part of Trócaire’s Global Hub on Partnership and Localisation, which is based in Nairobi. This new role will support the Hub’s programme delivery by coordinating financial and grant management support processes for the team and assigned partners, supporting and coordinating financial planning and budget development for grants and proposals, and ensuring compliance across all grants.

Key Duties & Responsibilities

Hub Financial and Compliance Duties

Regularly review and manage effective financial controls, policies and procedures, which comply with Trócaire organisational policies and procedures and widely accepted accounting standards.

Ensure timely and accurate preparation of financial and donor reports.

Closely monitor all Hub financial activities and keep the GD, FAM and HQ Finance advised of issues that may impact internal controls or financial management.

In collaboration with the GD and FAM, lead in the preparation and finalisation of annual Hub or programme budgets and manage budget reviews and revisions.

Finalise the Hub’s year end accounts for external auditors and provide any ad-hoc financial reports as required with support from HQ Finance.

Prepare and share the Hub’s Budget v. Actual reports through Agresso and appropriately review jointly with the Hub team.

Support the internal and external audit process with support from FAM and HQ Finance; follow up on recommendations included in audit reports.

Ensure that all financial records and accounts are compiled accurately, in a timely manner, and in line with international accounting standards and donor regulations.

Analyse, prepare, and submit Hub cash flow projections to the Finance Officer (FO) and FAM.

Coordinate with GSO Office Manager and FO on all payment requests for the Hub and ensure all costs are posted on Agresso accurately.

Ensure effective utilisation of the global accounting package (Agresso Business World).

Review all Hub financial transactions and payment requests to ensure they are valid, within budget, fully evidenced, approved, and fully conform to Trócaire and donor compliance requirements before making payments.

Check all Hub float requests and clearances to ensure accuracy and timeliness.

Ensure that all financial documentation is properly and securely filed on Trócaire’s systems and can be easily referenced and audited.

Prepare monthly Hub batch journal uploads for recurring expenditure, including salary costs, taxi and other costs.

Work with the GSO Office Manager and FO on day-to-day Hub related expenditure status.

Together with the Programme team undertake and partake in partner risk pre-assessments and grant start-up meetings.

Monitor partner expenditure and report any arising issues to management.

Deliver project compliance trainings for project staff and partners on the award’s governing regulations, Trócaire requirements/tools/processes, and other award expectations.

Contribute to strengthening partner staff capacity through review visits and communications.

Support partners to meet their reporting schedules, ensuring that financial reports are in line with approved budgets and grant requirements.

Follow up on partners’ internal audit findings and partner capacity assessment recommendations for implementation.

Support partners in maintaining an appropriate filing system for easy access of documents.

Ensure partners are aware of and meet donors’ grant management and reporting requirements.

Maintain the Hub’s budgeting and financial reporting templates.

Facilitate timely grant processing, regularly updating the Hub team on disbursement status.

Monitor and review partner financial reporting, ensuring timeliness, compliance with Trócaire/donor requirements, cost efficiency and effectiveness in utilization of financial resources, validity, accuracy and completeness of reported expenses.

Ensure all partner financial and grant-related documentation is uploaded on Salesforce and Box.

Support Hub team in uploading budgets onto Agresso.

Maintain up-to-date knowledge of various back donor and Kenya government requirements

related to financial matters and ensure compliance with tax regulations and other legal requirements; provide advice to Hub team on these issues, as required.

Provide timely review and feedback to partners’ financial reports and monitor expenditure.

Prepare timely fund transfers to Hub partners, based on approved instructions.

Support partners and the Hub team during project and programme design and costing, including the development of robust budget proposals.

Review and finalise submitted partner financial proposals and budgets; compile budgets as needed.

Prepare and share partner budgeting and financial reporting templates, donor templates and guidelines during proposal development.

Ensure proper use and filing of timesheets and follow up with staff and partners as required.

Ensure all Hub staff accurately use proper chart of accounts and budget codes.

Conduct spot checks of the Hub’s data management and supporting documentation, following up with the team on any issues identified.

Develop and present budget forecasts to the Hub team to ensure on-track expenditure.

Coordinate and Support Partner and Grant Management

Undertake partner financial monitoring exercises including expenditure verifications, positively and constructively providing feedback to the partner and the Hub team, ensuring that arising issues are resolved in an effective and timely manner.

Regularly update the Hub team on partner reporting and expenditure status.

Update the Hub management on any financial and other risks that would impact on the delivery of the grants.

Support and Coordinate Financial Planning and Budget Development

Any Other Duties

Provide support to Trócaire’s approaches to due diligence and partner financial capacity strengthening.

Participate in regular Hub meetings, providing technical financial inputs and advice.

Person Specification – Essential Requirements

Qualification

An undergraduate degree in a finance-related field.

Post-graduate qualification in relevant field a plus.

Full professional accountancy qualification (CPA or ACCA) is required.

Experience

At least 5 years of relevant experience within a development or humanitarian organisation.

Hands on experience with using Agresso or a similar accounting system.

Skills

Strong accounting and administrative skills, including budget v. actual management and preparing financial reports.

Skills and knowledge in financial management of institutional donor funds.

Managing internal and external audits at organisation and project level.

Practical skills in preparing the multi-currency donor budgets using FTE (Full Time Equivalent) methods, consolidation of financial reports in donor currency from expenditure of different currencies, calculation of FX gains and losses, and budget revision.

Strong computer skills; must be competent in use of accounting software and MS office programs (Word, Excel, Outlook); skills with Agresso Business World would be an asset.

Ability to work independently while also being a strong team player.

Strong organisational skills, initiative, and ability to prioritise work.

Ability to perform several tasks with attention to detail.

Strong ability to multi-task and respond to unanticipated requests quickly.

Ability to perform essential functions under stressful and changing conditions and represent the department in a professional manner.

Excellent communication skills (oral and written) to team members and partners.

Ability to maintain outstanding working relationships internally and externally.

Strong problem solving and analytical skills.

Ability to show initiative and take responsibility.

Fluency (written and spoken) in English.Qualities

Possesses an unwavering sense of integrity.

A proven commitment to teamwork.

Ability to engage effectively and respectfully with a diverse group of team members and partners from different parts of the world.

Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development.

How to Apply

For more information and job application details, see; Trócaire Programme Accountant Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!