TOTAL Buyer Jobs in Uganda
TOTAL Buyer Jobs in Uganda
Procurement and contract activitiesExecution of purchasing operations (under the responsibility of his/her team leader) by performing the following activities: Handle the reception of purchase requisitions
Receive and analyze PRs coming from Métier Partners via the Team Leader
Confirm the S.O.W. in duet with Métier Partners
Propose the bidder lists according to the nature of the requests
Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation
Answer to tenderers’ requests for clarification
Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
Organize and lead negotiations with suppliers associated with award and performance of POs
Issue RTAs in Duet with Métier Partners
Establish corresponding contractual documents: purchase orders
Ensure the selected supplier has signed our CGP and CGES and is registered.
Ensure the follow-up of purchase orders until complete reception and payment
Ensure rapid and correct validation of PO’s
Ensure reception of acknowledgement of receipt for PO’s from suppliers
Ensure Suppliers’ deliveries on time
Follow-up of goods receipt until affiliate’s central warehouse.
Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/ contractors
Clarify discrepancies between material received and orders, if any with suppliers
Input all purchase data in SALSA or any other defined Company Enterprise Resource Tools
Services
Contribute to the validation of the Contracting Strategies through:
Review scope of work developed by Duet counterpart for completeness and ensure alignment of the same with proposed contracting strategies.
Schedule reviews of Contracts Committee presentations with Duet counterpart and relevant stakeholders prior to submission to Contracts Committee Meetings.
Conduct prequalification exercises for bidders’ lists
Define target prices including benchmarking
Develop Tender evaluation plans including Contractual and Commercial criteria and support Duet counterpart / Metier Partner to develop a fit-for- purpose Technical criteria.
Preparation and Issue of Call for Tender (CFT) and Prequalification packages.
Prepare and issue the dossiers of;
Requests for Information
Requests for Proposals
Prequalification
Call for Tender (Invitations to Bid)
In addition to the above, the Job Holder shall.
Verify the alignment with H3SE clauses, company rules, procedures, instructions and applicable legislation prior to the issuance of tender packages.
Ensure the right contractual and commercial terms & conditions are included.
Use affiliate standard contracts or head office templates as starting templates during the drafting/ customisation of contracts as applicable.
Review and negotiate contractual qualifications throughout the contracting process.
Conduct the detailed commercial bid analysis and negotiation to achieve the best value for money.
Prepare and issue Recommendations to Award, jointly with Duet counterpart to Contracts Committee.
Follow up and ensure all formal contract documentation is signed and closed out to completion, following approval from the Contracts Committee, the relevant authorities and partners.
Ensure all tender and contract documentation is stored and/or uploaded in the applicable contracts and procurement storage tools and locations as per applicable procedure(s) i.e, SALSA, AGORA, W Drive
Conduct contracts handover process
following conclusion of contract award and signature, to the contract holder in the Métier Partner.
Address, coordinate, and process claims with the juridical, insurance, financial and contracting entities, as applicable.
Contract’s administration: this shall include but not limited to;
Monitor contracts status.
Administer contract variations/ changes/ amendments/ terminations/suspensions/ supplier communications.
Conduct supplier performance reviews jointly with the contract holder.
Conduct contract close out processes.
Stock
Receive and analyze PRs coming from Métier Partners via the Team Leader.
Clarify discrepancies between material received and orders, if any with suppliers.
Input all purchase data in SALSA.
Create and maintain the materials master data for all operational requirements and ensure integrity of information entered in SALSA by controlling descriptions and modifications.
Create the PR for stock items.
Create all purchase order related to stock items.
Ensure consistency between SALSA and physical stock by reporting Physical Inventories and participating in annual materials counts.
Supervise and Co-ordinate material requirements planning, requisition of materials and materials management strategies within the duet organization in liaison Métier Partners, including Purchase Order reception follow-up and reminders to the Procurement team when required.
Manage inspection and repair process for company owned material.
Contribute to the performance and communication of materials analysis and reporting for Operation and Finance divisions in order to determine optimal level and ensure appropriate level of materials is maintained to meet Métier Partners’ needs (including materials held at all vendors).
The job holder ensures the Compliance:
Ensure compliance of the purchasing process with all applicable internal Company’s rules (including OPS/CA guide to conduct) and regulatory requirements (JV rules, Country laws…)
Give special attention to safety material to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations.
Ensure the application of Total and/or affiliate General Terms and Conditions for purchase of equipment and services.
Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedure.
Candidate profile
A Bachelor’s degree in procurement, Business, Engineering, or related field Procurement professional qualification (CIPS) added advantage.
Minimum 4 – 5 professional experience in the oil and gas industry (Minimum 1-2 years as Graduate Buyer or 1 year in purchasing of goods and/or services in the petroleum industry).
In-depth understanding of procurement processes.
Excellent numerical & analytical skills.
Good communication skills.
How to Apply
For more information and job application details, see; TOTAL Buyer Jobs in Uganda
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