The Union Finance Officer Jobs in Uganda
The Union Finance Officer Jobs in Uganda
The PositionThe Union is seeking qualified candidates for the position of Finance Officer. The position will be based in Kampala.
Overall Role
The post holder will serve as the key focal point for financial and administrative requirements of The Union’s work in Uganda.
On a day to day basis, he will report to and work closely with the Country Director and the Finance Controller.
Main Responsibilities
Finance and Accounting
Advise the HQ finance and HQ and in country program teams regarding established National accounting procedures and their implementation.
Lead the coordination of local bank accounts, including cash withdrawals, payroll coordination and general oversight.**
Establish forecast and budget for the following year for the office and be responsible for monthly follow up analysis with the Country Director and the Finance controller.
Responsible to alert the Country Director and the Finance controller on over or under spending, and seek corrective actions when required.
Ensure compliance of donors’ regulations at country level in collaboration with the Project Officer.
Plan monthly expenditures together with the Country Director as well as the Project Officer and prepare the monthly request for funds to be submitted to HQ.
Manage day to day processing of payments and approvals for activities and other office requirements.
Produce monthly accounts and monthly reporting to headquarters.
Maintain inventories of all fixed assets and equipment and share an updated annual report to HQ.
Manage the cash flow (national bank accounts and cash management) according to program needs and safety constraints.
Maintain a risk register for the Uganda Office.
Payroll / Invoices
Review the monthly payroll breakdown and ensure precise recording of entries related to staff remuneration and benefits.
Ensure that all invoices are paid against supporting documents, including price quotes, purchase orders and shipping receipts.
Coordinate the payment of salaries (salary sheet, cash management, bank account payments) to national staff.
Supervision
Provide training for field program staff and volunteers on basic accounting and documentation in order to adhere to local country office requirements and assists with budget preparation for their annual activity proposals.
Donors and Stakeholders
Organise the annual audit of the office and support the dedicated project audits in collaboration with the Project Officer.
Monthly follow-up the local allocation of expenditures to donor’s budget lines and guarantees respect of donor’s guidelines in terms of budget management in collaboration with the Project Officer.
Prepare and takes part in the meetings with donors and partners when requested.
Business development
Support the program team and the Country Director in drafting proposals to donors
Take part to meetings with partners within the country and potential donors
Other
Provide training for field program staff and volunteers on basic accounting and documentation in order to adhere to local country office requirements and assists with budget preparation for their annual activity proposals.
Other duties as required including due diligence, HR related issues, legal, IT and administrative aspects, internal ad hoc developments, etc…
Qualifications
A Master degree in finance (or equivalent)
Minimum 8 years’ working experience in management of projects/programs and
Financial management especially in public health programs (preference TB control, HIV control…)
Proven knowledge of international accounting and financial reviewing/auditing standards
Excellent computer literacy, particularly in Microsoft Excel and accounting systems is required.
Knowledge of relevant intergovernmental partner organisations and processes
Fluency in English with good reporting and presentation skills
Competencies
High analytical skills, be able to see patterns, be a fast thinker and a good decision maker
Excellent communication, networking and partnership building skills
Results/action-orientation; project management skills
Organisational and political agility; developed negotiation skills
Proven ability to write documents in a concise, convincing manner
Ability to build consensus amongst diverse views
Ability to operate successfully with a high degree of autonomy
Unquestionable personal code of confidentiality, ethics, integrity, diversity and trust
Identifies with The Union’s Core Values – Quality, Accountability, Independence, And Solidarity
How to Apply
Please send your CV and a cover letter, including your salary expectations, to hr@theunion.org
Only shortlisted candidates will be contacted.
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