The Pharo Foundation Finance and Administrative Manager Jobs in Ethiopia

The Pharo Foundation Finance and Administrative Manager Jobs in Ethiopia

Job Id: 224812

Category: Accounting and Finance, Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Managerial Level (Manager, Supervisor, Director)

Salary:

Job Description

Company Overview

The Pharo Foundation (“the Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises. The Vision of the Foundation is an economically vibrant and inclusive Africa.

The Mission is to achieve the Vision by investing in the human and physical capital of Africa, with an emphasis on job creation.

Established in 2011 as a UK based non-profit, the Foundation has already carried out more than 30 projects, primarily in Ethiopia and Somaliland.

The key themes for the philanthropic side of the Foundation are education, health, water and agriculture. Social enterprises cover all areas where the Foundation feels an effective impact can be made with the aim of sustainability and job creation.

Headquartered in London, the Foundation also has an operational HQ in Nairobi and offices in, Addis Ababa, Assosa and Hargeisa.

Position Summary

The Finance Manager position is a senior leadership role within the Foundation. The position will be based in Addis Ababa with regular travel to programme regions in the country.

Reporting directly to the COO, this is a well-remunerated role that will give the right candidate an excellent mix of challenge, motivation and fulfilment.

The Finance Manger is accountable for in-country direction, oversight and management of all finance and administrative aspects of the programme.

By working closely with the Finance Manager in London, s/he will be responsible for providing the highest quality support to the Foundation’s and our partners’ programme and support personnel.

Key duties and responsibilities

General

Manage and take overall responsibility for core financial, administrative, logistical and IT functions of the programme.

Provide leadership and direct line management to the programme team.

Assist the COO to ensure that there is a robust internal control environment, policies and procedures that safeguard the assets of the Foundation and that improve the effectiveness and the efficiency of the Foundation.

While respecting their autonomy and independence, to effectively engage with, support and monitor partner agencies who will have the primary role of implementing the programmes.

Represent the Foundation in external forums as appropriate and agreed with the COO.

Engage with partners and visit regional offices and activities as required maintaining knowledge of programmes, partners and communities.

Comply with the Foundation’s policies and practice with respect to protection of children and vulnerable adults.

Comply with other relevant policies and procedures as they are developed

Any other duties as agreed with the COO.

Finance

Prepare programme and country financial reports in accordance with the Foundation’s reporting requirements for submission to the London and Nairobi offices.

Prepare and regularly update administration and programme budgets and other financial reports and analysis as required by the COO and the London and Nairobi offices.

Assist the COO and the Programme Managers to manage the administration and the programme budgets.

Submit monthly and other regular and one-off reports to the London and Nairobi offices in agreed formats and by agreed deadlines.

Oversee the development and regular updating of financial systems and procedures and its recording within the Accounting Policies and Procedures Manual.

Manage cash flow ensuring sufficient funds are available in country for the smooth operation of the programme.

Coordinate the development of budgets for new proposals in close liaison with the COO and the Programme Managers.

Assist Programme Managers and the rest of the programme team in the preparation and interpretation of programme accounts and other internal reports.

Review and bring to

the attention of the management any financial systems matters which are unclear and require clarification or major decision.

Organised and manage annual audits in liaison with the London and Nairobi offices.

Keep abreast of developments in the regulatory and legal environment related to financial, taxation and other relevant matters and bring to the attention of the COO any major developments that impact on the Foundation’s operation in Ethiopia.

Administration

Ensure that the programmes receive efficient, effective and timely administrative and logistical support.

Regularly update the office procedures manual and ensure that the provisions have been fully implemented.

Ensure that best practice has been followed in the procurement of all materials and services.

Protect and safeguard the Foundation’s assets through proper safety, insurance, security and other arrangements.

Maintain comprehensive asset registers for the Foundation and for each programme.

Protect and safeguard IT equipment in all locations with up to date antivirus software.

Functional Relationships:

Head of Human Resources, Addis Ababa, Ethiopia

Head of Programmes, Addis Ababa, Ethiopia

Head of Pharo School, Homosha, Ethiopia

External Relationships, among others:

Employment authorities

Government stakeholders service providers
Direct reports:

Finance teams in programmes in Ethiopia
Reporting to:

The Pharo Foundation COO in Addis Ababa, Ethiopia

Job Requirements

Knowledge and experience requirements:

The ideal person should possess BSc degree and a recognised professional accounting qualification (ACCA, CIMA, ACA); a postgraduate degree an advantage.

Minimum of 10+ years of relevant experience in a similar modern and busy working environment, at least three of which as Finance Manager of Finance or Chief Accountant for a medium to large organisation.

Experience of using computerised accounting software.

Attention to detail and a flexible approach to work.

Excellent communication and team-working skills, with the ability to build good relations, both internally and externally.

Excellent spoken and written English.

A self-starter, capable of working independently.

Capable of rapid and quality turn around on a high workload and multiple tasks.

Positive outlook and outgoing personality with solid interpersonal and diplomatic skills.

Capable of managing the delicate balance between getting programmes implemented through partners while respecting their autonomy and independence

Commitment to the capacity building of local institutions based on mutual respect and a collaborative approach.

Passion for Africa and good familiarity with the continent.

Ability and willingness to travel often to programme regions

Behavioural Competencies

Process oriented

Excellent time-manager who can balance multiple priorities

Motivated to learn and perform and not afraid to ask questions

Good communicator and comfortable to work in a team environment

High professional and ethical standards


How to Apply

Review of application packages will begin as soon as they are received and only complete application packages will be reviewed.

In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline.

For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we regret that we will only be able to contact short-listed candidates.

Please send the information listed below, as a single PDF file, to the following email address:

info.et@pharofoundation.org

A detailed CV and Covering Letter,
A 1,000-word essay on both of these: 1. What experience have you gained that makes you think that you are the most qualified candidate for the role?

How you will go about setting up the administration and financial management functions for the Ethiopia office?


A one-page list of five references with current addresses, phone numbers, and email contacts.
Only short-listed candidates will be contacted, due to the expected high volume of applicants.

The Pharo Foundation Finance and Administrative Manager Jobs in Ethiopia