The Pharo Foundation Finance and Administration Manager Jobs in Rwanda
The Pharo Foundation Finance and Administration Manager Jobs in Rwanda
Position Summary
Key Duties and Responsibilities
General
• Manage and take overall responsibility for core financial, administrative, logistical and IT functions of the programme.
• Provide leadership and direct line management to the programme team.
• Assist the Country Representative (CR) to ensure that there is a robust internal control environment; policies and procedures that safeguard the assets of the Foundation, and that improve the effectiveness and efficiency of the Foundation.
• While respecting their autonomy and independence, effectively engage with, support and monitor partner agencies, who will have the primary role of implementing the programmes.
• Represent the Foundation in external forums where appropriate and when agreed by the CR.
• Comply with other relevant financial policies and procedures as they are developed internally and those specific to Rwanda.
• Any other duties as agreed with the CR.
Finance
• Prepare programme and country financial reports in accordance with the Foundation’s reporting requirements for submission to the London and Nairobi offices.
• Prepare and regularly update administration and programme budgets and other financial reports and analysis as required by the CR and the London and Nairobi offices.
• Assist the CR to manage the administration and the programme budgets.
• Submit monthly and other regular and one-off reports to the London and Nairobi offices in agreed formats and by agreed deadlines.
• Oversee the development and regular updating of financial systems and procedures within the Accounting Policies and Procedures Manual.
• Manage cash flow ensuring sufficient funds are available in the bank for the smooth operation of the programmes.
• Coordinate the development of budgets for new proposals in close liaison with the CR and London Office.
• Assist Programme Managers and the rest of the programme team in the preparation and interpretation of the programme accounts and other internal reports.
• Review and bring to the attention of the CR/CFO any financial systems matters, which are unclear and require clarification or major decisions.
• Organise and manage annual audits in liaison with the London and Nairobi offices.
• Keep abreast of developments in the regulatory and legal environment related to finance, taxation and other relevant matters and bring any major developments to the attention of the CR that
Administration
• Ensure that the programmes receive efficient, effective and timely administrative and logistical support.
• Regularly update the office procedures manual and ensure that the provisions have been implemented fully.
• Ensure that best practice has been followed in the procurement of all materials and services.
• Protect and safeguard the Foundation’s assets through proper safety, insurance, security and other procedures.
• Maintain comprehensive asset registers for the Foundation and for each programme.
Behavioural Competencies
• Strong and charismatic individual with solid pedigree and experience of setting up centres of excellence within a finance function.
• Superb management skills: able to manage and motivate a wide variety of employees from diverse backgrounds in a professional and compelling manner.
• Respect and understand the local culture and values and yet embraces and can work within international work ethics and standards.
• Problem solving and creative thinking skills: the ability to get results in unstructured environments, solid record of accomplishment for growing businesses and implementing best practice policies and processes.
• Self-assured, internally motivated and passionate individual with outstanding communication skills driven to succeed and make a difference.
• Must possess high levels of integrity, resilience, accountability, commitment and determination.
• Ability to plan ahead and anticipate any financial roadblocks or issues and therefore plan the actions to help avoid the setbacks or face them confidently.
Qualification Requirements
• The ideal person should possess BSc degree and a recognised professional accounting qualification (ACCA, CIMA, ACA); a postgraduate degree an added advantage.
• Minimum of 10+ years relevant experience in a similar modern and busy working environment, at least three of which were as a Finance Manager or Chief Accountant for a medium to large international organisation.
• Experience of using computerised accounting software.
• Attention to detail and a flexible approach to work.
• Excellent communication and team-working skills, with the ability to build good relations, both internally and externally.
• Excellent spoken and written English.
• A self-starter, capable of working independently.
• Capable of a rapid and quality turnaround of a high workload and multiple tasks.
• Positive outlook and outgoing personality with solid interpersonal and diplomatic skills
.
• Capable of managing the delicate balance between getting programmes implemented through partners while respecting their autonomy and independence.
• Commitment to the capacity building of local institutions based on mutual respect and a collaborative approach.
• Passion for Africa and good familiarity with the continent.
• Ability and willingness to travel often to programme regions.
How to Apply
• What financial leadership experience have you gained that indicates that you are the most qualified candidate for the role?
• A statement briefly summarising how you will go about setting up the administration and financial management functions of a brand new office in Rwanda (max. 500 words).
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