The International Committee of the Red Cross Delegation Premises Maintenance Supervisor Jobs in Ethiopia

The International Committee of the Red Cross Delegation Premises Maintenance Supervisor Jobs in Ethiopia

Job Id: 221778

Category: Engineering, Maintenance

Location: Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Salary:

Job Description

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Premises Maintenance Supervisor, based in Addis Ababa.

Purpose

The Premises Maintenance Supervisor ensures proper maintenance of all ICRC premises and equipment, including offices, warehouses and residences, and supervises the Maintenance team.

He/she also assists the Premises manager in managing the Premises management unit and replaces him during his absence.

General Duties

Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

Understands and adheres to the ICRC Code of Conduct

Understands the roles of the components of the International Red Cross and Red Crescent Movement

Respects and observes staff regulations and security rules at all times

Represents the ICRC in a professional manner at all times

Develops and maintains a pleasant and conducive working environment with colleagues and line managers

Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC

May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Accountabilities and Responsibilities

1. Specific Activities

a. Premises Maintenance supervision

Coordinates maintenance activities, i.e. organizes schedules, plans and assigns work activity to the Technicians according to priorities, and performs himself/herself part of these activities

Evaluates, determines and controls material, equipment and supplies to be used by Technicians; prepares bills of quantities or work specifications when needed

Plans and conducts regular visits to ICRC premises in all sites; proactively evaluates premises fixtures and systems, determines the cause of malfunctioning and proposes, organizes and performs preventive maintenance when applicable

Deals with external service providers and suppliers where relevant; Coordinates and inspects outsourced maintenance and renovation work

Participates in selection of new premises (offices, residences, warehouses), in inspection and confirmation of the functionality of utilities and structure as per ICRC standard

Proposes revision of maintenance work and/ or procedures

b. Premises Maintenance request management

Acts as a focal point for maintenance requests, offering statistical overviews and technical analysis when requested

Monitors maintenance requests progress and ensures efficient accomplishment of the tasks; provides timely feedback to the requesters

c. Premises Management (in coordination with the Premises Manager)

Monitors and controls expenses and service costs related to maintenance;

Participates in tenders and selection of contractors for maintenance and renovation work on the premises

In liaison with concerned Logistics units, initiates and supervises ordering and purchase of necessary material, supplies and maintenance related stock.

In coordination with Technicians, keeps record of the tools and replaces damaged items; makes sure the tools inventory list is up to date at all times.


d. Security management

Ensures safe and secure environment around

all the premises

Ensures that ICRC standard safety policies, guidelines and standards are followed by Technicians

In coordination with the Field Team Coordinator, ensures that passive security measures are in place and proposes corrective actions when necessary

Records and investigates premises-related accidents and prepares relevant reports

Ensures the proper installation and functionality of security equipment in all premises (i.e. fire extinguishers, smoke detectors, 3M film, etc.)


2. Office Activities

a. Team supervision

Participates in selection and recruitment of Technicians part of the Maintenance team

Plans, supervises and follows up the Technicians’ performance and ensures that the quality of maintenance service delivery and quality complies with ICRC policies and standard

Supervises, coaches and guides the Maintenance team and prioritizes and assigns tasks on day to day basis

Ensures that the maintenance team is adequately trained and motivated; conducts regular on-job trainings on maintenance and repair standard procedures

Oversees vacation plans and schedules the utilization of annual leave by Maintenance team members; ensures timely assignment of replacements

Participates in conflict management

Participates in updating Job Descriptions and conducting performance reviews for Maintenance team members

Hires daily workers when necessary

Develops and maintains a pleasant working atmosphere and conducive working environment within the team and with other colleagues

Participates in internal meetings

Ensures effective information flow within the unit.

b. Administration- Finance

Knows, applies and complies with all the administrative and finance procedures linked to work (financial and HR such as appraisals, budget follow up, etc.)

In coordination with concerned Logistic units and Technicians, establishes list of suppliers for maintenance and repair related services and items and ensures quality and standard

Manages Premises Service database; tracks work orders and records of maintenance, history of equipment and spare parts electronically, registers all requests formulated verbally

Prepares Supply Requests for the purchase of maintenance-related items when needed

Keeps files up-to-date at all times


c. Reporting

Ensures timely reporting of activities to the Premises Manager on a daily, weekly, and monthly basis

Maintains records, prepares or provides contributions to reports and statistics, and drafts premises and maintenance-related correspondence

Analyses past and current data and makes recommendations for improvement of the quality in maintenance service

Job Requirements

University degree in Electrical or Civil Engineering, or 10+3/College Diploma level III certificate in power generation and system installation related to a mix of electrical, plumbing and mechanical maintenance

2 to 6 years of work experience in a similar position

Competencies in passive security management

Leadership skills and very good communication skills

Computer proficiency, very good in Excel and data management

Driving license

Very good English, written and oral; other national or foreign languages are an asset


How to Apply

Electronic application can be made ONLY through the ethiojobs.net website. Alternatively, you can submit application & CV with copies of relevant documents in person to the ICRC Delegation in Addis Ababa (Around Megenagna, in front of EIAR, around Egziabher ab church OR, send to the ICRC Delegation Addis Ababa, Human Resources Department, P.O.Box 5701, Addis Ababa.

Closing date: September 13, 2019

Women applicants and persons with disabilities are highly encouraged to apply.
Please note that only short-listed candidates will be contacted at all stages of the selection process.

The International Committee of the Red Cross Delegation Premises Maintenance Supervisor Jobs in Ethiopia