The Boma Project People Operations Officer- LIFT - NK Jobs in Kenya

The Boma Project People Operations Officer- LIFT - NK Jobs in Kenya

1. Introduction

BOMA is working to lift 3 million people out of extreme poverty by 2027. BOMA’s mission is to provide the people and governments of Africa’s drylands with economic inclusion programs that increase resilience to multiple crises.

Founded 15 years ago to eliminate extreme poverty among pastoralist women in Kenya, BOMA has since transformed the lives of more than 350,000 women, youth and refugees in East Africa.

BOMA stands out for its focus on last mile populations of the drylands of Africa, who are most at risk to shocks from climate change and COVID-19, tech savvy and data driven approach, impressive graduation rate and 99% local structure based in Africa. Find out more about BOMA by visiting our website: www.bomaproject.org

2. About the Program

BOMA is currently seeking a qualified candidate for People & Culture Manager position for the newly awarded Livelihoods and Inclusion for Transformation (LIFT) Northern Kenya project.

The Livelihoods and Inclusion for Transformation (LIFT) Northern Kenya project will implement a climate crisis-adapted “green” version of The BOMA Project’s proven poverty graduation model, the Rural Entrepreneur Access Project (REAP) to provide market-based pull by facilitating more competitive, profitable Green Enterprises for women, youth, and refugees within the forest ecosystems in Marsabit, Samburu and Turkana counties and in Kakuma and Kalobeyei Refugee Settlements over a period of 3 years.

BOMA will be the Lead partner of the project and will collaborate with Danish Church Aid (DCA) and Smart Regional Consultants (SRC) in implementing the project.


3. Job Summary

The People Operations Officer is responsible for supporting the People Operations Department within LIFT Project through the provision of human resource generalist functions.

4.Duties and Responsibilities Under Lift Project

4.1 Hr Administration

Employee Records - Maintain and update employee files; both on hard and soft copies and ensure the employee register and HRMIS is always updated.

Contract Management - Preparation and issuance of employee confirmation letters and renewal letters

Support in conducting exit interviews and manage the exit process including issuing certificate of service, working closely with the People & Culture Manager.

Leave Management - Regular updating of the leave register working closely with the Cluster Office Administrators

Liaise with the cluster offices and other departments in the preparation of annual leave planners.

4.2 Recruitment

Support the People & Culture Manager to adequately fill roles within agreed timelines as guided and ensure new joiners submit required placement documents.

Shortlist applications and conduct preliminary interviews and screen applicants for basic compliance as assigned.

Schedule interviews and follow up with Line Managers to provide feedback on each candidate then prepare the recruitment report for approval.

Ensure all recruitment policies, procedures and techniques are adhered to.

4.3 Compensation and Benefits

Ensure timely inclusion and removal of employees in the relevant benefits schemes

Support the People & Culture Manager in preparation and timely

submission of monthly payroll schedules.

Update the monthly payroll with the details of new employees, promotions and exits, while ensuring accuracy of data.

Ensures that all payroll changes are authorized prior to implementation

4.4 Performance Management

Support the People & Culture Manager to implement the performance management process as per performance calendar and timelines.

Responsible for maintaining accurate performance management records both electronically and hard copies on staff files.

4.5 Learning and Development

Conduct new staff onboarding working closely with the People & Culture Manager

Assist in identifying training needs within LIFT Project

Assists in the co-ordination of skills audits & learning and development initiatives to address competency gaps and skills needed within the organization.

Responsible for maintaining accurate training records.

4.6 Employee Relations and Welfare

Assists the People & Culture Manager in drafting summaries of hearing proceedings.

Assists the People & Culture Manager in providing guidance on HR policies to line managers and employees, so as to ensure that employment conflict is effectively managed.

Liaise with Staff Welfare representatives across the LIFT cluster offices for the co-ordination of staff welfare initiatives across the offices.

4.7 General

First point of contact - support employees on a day-to-day basis and answer questions about benefits, BOMA policies etc.

Work with the People & Culture Manager in ensuring employees are engaged by having a good employee experience.

Support the development and implementation of HR initiatives

Coordinate and participate in HR audits when called upon

Coordinate and complete adhoc HR projects as and when they arise.

5. Educational Requirements:

Bachelor’s Degree in Business with a focus on Human Resources, Business Management or Business-Related Course - Postgraduate Diploma in Human Resources or CHRP will be an added advantage - Member of IHRM

Minimum Required Experience:

At least Four (4) Years progressive HR Generalist Experience

6.1 Required Competencies:

▪ Excellent Planning & Organizing/Work Management Skills

▪ Structured thought process and attentive to detail

▪ High Integrity, Confidentiality and Tact capabilities

▪ Ability to work under pressure, meet deadlines and work in a fast-paced environment

▪ Results driven and goal focused

▪ Self-motivated and proactive

▪ Excellent communication and interpersonal skills

▪ Excellent Teamwork/Collaboration ability

▪ Proficient computer skills

▪ Sound core knowledge of applicable labour laws legislation

▪ Change Agent, Problem Solving / Judgement skills

▪ Conversant with HRMIS systems

How to Apply

For more information and job application details, see; The Boma Project People Operations Officer- LIFT - NK Jobs in Kenya

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