The Alliance for International Medical Action Administrative Supervisor Jobs in Nigeria
Mission and Main Activities
Mission monthly bookkeeping and accounting
Posts all financial transactions into SAGA system on daily basis;
Ensures that all payments are made on time.
Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
Track bounced-back salaries and make necessary adjustments and settlements;
Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager.
Oversees the management of petty cash at coordination including bookkeeping
Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
Conducts regular controls of the operations of the cash, the book keeping and the filing systems.
ALIMA Financial Procedures & Policies
Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.
[Filing
Ensure proper filing of grants vouchers
Collect all field vouchers from field
Internal:
Directly reporting to Finance Manager.
Liaise with mission Liaise with Coordination log team.
Liaise with HR Department.
External:
Interaction with suppliers, banking and financial institution service providers, tax offices and other
national authorities or institutions with which ALIMA has working relationships for administrative and financial needs
Monitors petty cash advance requests and ensures timely accountability
Implementation of prevention measures against abuse of power, gender-based and sexual violence:
Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
Facilitates the organization of training and awareness sessions
Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.
Requirements
You meet the following qualifications:
BSc Accounting, Bachelor level Degree in Management, Finance, or related field; MBA or similar higher degree a plus
3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
Exceptional organization and planning skills, ability to manage and follow work plans
Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
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