The African Academy of Sciences Procurement Assistant Jobs in Kenya

The African Academy of Sciences Procurement Assistant Jobs in Kenya

Job Title

Procurement Assistant

Department:

Finance & Grants

Reporting to:

Procurement Officer

Duration:

3 Years Renewable

Location:

Nairobi, Kenya

Organisation Overview

The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science, technology and innovation.

It has a tripartite mandate of pursuing excellence by recognizing scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key Science, Technology and Innovation (STI) programmes that impact on developmental challenges through the new agenda setting and funding platform, the Alliance for Accelerating Excellence in Science in Africa (AESA).

Position Overview

The Procurement Assistant is responsible for assisting in the management of the purchasing and supplies management functions through the application of professional procurement and inventory management practices.

Principal Duties and Responsibilities

Reviewing the usage of supplies to identify cost reduction and service improvements

Assist Procurement Officer to raise Local Purchase Orders (LPO’s) within the finance system as per set thresholds

Prepare payment requests for all purchases of goods and services, review and ensure all supporting documents including contracts are attached.

Assist the Procurement Officer in verification and tracking of payment invoices received to avoid double payments

Carry out supplier statement reconciliations with the general ledger for suppliers on credit terms

Track all purchase requisitions received in the procurement office and provide regular status updates on the process to the users.

Assist in documentation and retrieval of procurement documentations.

Regular reconciliations of invoices received for payments against LPOs

Support in the enforcement of service agreements with external parties

Work with the Finance and Operations teams in asset tagging and verification.

Stand in for

the Procurement Officer when called upon.

Academic Qualifications

Bachelor’s degree in Supply Chain Management or equivalent from a recognized institution;

Registered member of KISM (Kenya Institute of Supplies and Management)

CIPS (Chartered Institute of Purchasing and Supplies) membership is desirable

Knowledge and Experience

At least 3 years’ relevant experience in a busy procurement office

Skills and Attributes

Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers.

Ability to work with suppliers and build long term competitive supply relationships;

A go-getter, enthusiastic, results oriented with excellent interpersonal, communication and social skills.

A forward planner with clear focus, well-organized, detail-oriented and able to multi-task

Have a high sense of accuracy, attention for detail and with strong analytical ability.

Business acumen, strategic thinker with ability to make sound decisions for the business

Have good numeracy, problem analysis and reporting skills; and

High moral standing with impeccable integrity.

How to Apply

All Applicants must submit a filled application form here, curriculum vitae, and a cover letter submitted by email to recruitment@aasciences.ac.ke with the Position and Vacancy Number as the Subject no later than 17th April 2019.

Only shortlisted candidates will be contacted.

For more information and job application details, see; The African Academy of Sciences Procurement Assistant Jobs in Kenya

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