Terre des hommes Foundation Child Relief Flying Finance, HR & Administration Manager Jobs in South Sudan
Context:
Juba became the world newest national capital on the 9th July 2011, when South Sudan formally declared its independence from the Republic of Sudan.
In December 2013, a conflict broke out between the President (Salva Kiir) and former Vice President (Riek Machar).
Numerous ceasefires were mediated between the SPLA (Sudan’s People Liberation Army) and SPLA- IO (in opposition) but were subsequently broken.
In August 2015, an Agreement of the Resolution of the Conflict in South Sudan was signed between the parties in conflict, nevertheless the violence never stopped in the country and the metaphorical road toward real peace still looks very difficult.
In November 2016, following massive displacement of population and start of the conflict in Equatoria, Tdh launched an assessment in Yei to determine the immediate humanitarian needs of the affected population.
Tdh has opened a new base in Yei and started activities early 2017. Needs addressed include Child Protection, WaSH and Food security in collaboration with local partners.
Tdh launched a new assessment in Greater Mvolo area with a focus Food Security and Livelihood, WaSH, Education and Protection in May 2018.
Tdh will open a base in Mvolo to address Food security and liveliyhood needs in this area
About Terre des hommes: Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights.
It is active in more than 30 countries with development and emergency projects.
Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children.
Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.
Main responsibilities:
Under the supervision of the Support Coordinator the Flying Finance, HR and Administration Manager job is to ensure the efficient administrative management of the projects in Tdh bases.
Function details:
Ensure the opening and follow-up of Mvolo Base in term of Adminsitration, Finance and HR
Opening phase:
Support the implementation of Tdh Finance, Administration and HR rules in Mvolo base,
Support the recruitment of the Finance Officer,
Provide training to the Finance Officer with special attention on Saga use.
Daily management:
Supervise the cash and bank management,
Receive, compile and check the monthly accountancy sent by the finance officer Mvolo and sent to Finance Coord in respect of internal deadlines,
Prepare Tdh Treasury forecasts and prepare/send fund request to the Field Coordinator for validation,
Follow the Mvolo partner in preparation the monthly accountancy ensuring respect of Tdh administrative rules,
Lead the ongoing project budget follow up, forecasts and analysis in Mvolo base in collaboration with PM, FieldCo,
Support the ongoing project financial reporting in collaboration with the admin coordination in Juba,
Be the focal point in terms of local law analysis and follow at base level,
Check the monthly salaries and send all the data to the Support Coordination in Juba,
Verify the base’s salary databases and payroll processing,
Check and ensure the update of the HR information at base level,
Monitor adhesion to national HR policy at base level,
Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected at base level,
Carry out any other administrative activities relevant to his/her mission.
Support the efficient administrative management
of the projects in Yei
Be the focal points for Yei base for any Partner issue,
Gap filling of Yei Finance Manager (National staff position) if needed,
Support the Yei Finance Manager on specific topics if needed.
Support the efficient administrative management of the mission
Participate in the mission HR policy creation and update,
Participate to renforcement of Tdh administrative regulations and procedures,
Participate to Capacity building of national staff (Tdh staff and partners),
Guarantee that project donor’s procedures are respected,
Ensure Partner’s good practices and transparency.
Others
Conduct his or her duties in respect of the Charter of Terre des hommes and the Tdh Code of conduct and child safeguarding policy,
Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected. **
Profile:
Terre des hommes expects that its contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions.
The incumbent assures the moral protection of the name of Terre des hommes and defends in all circumstances the interests of the movement.
Tdh intervenes without any affiliation for politics, religion or financial profit.
He/she will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.
He/she commits to observe discretion on any information related to the organisation functioning and beneficiary related issues.
Values
In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance.
Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).
Abuse Prevention Policy (CPP) - Operational Risk Management
Commit to respect Tdh Risk Management Policies including: Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
Commit to ensure the best implementation possible of the Tdh Risk Management Policies in Irak.
Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
Education, experience, qualification and skills:
Professional diploma or university degree in Administration, Finance field,
Knowledge of major donors procedures is an asset,
Excellent computer skills (especially Excel),
Knowledge of Saga or any accountancy software would be a real assets,
Knowledge of international humanitarian response and development work,
Excellent written and spoken English (French is not required),
Previous experience with an NGO in unstable context is mandatory (1-3 years),
Previous experience in emergency response is appreciated,
Ability to work in an inter cultural environment. **
Child Safeguarding Policy:
Raising awareness within the Foundation on violence against children
Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
Reducing the risk of child abuse by selectively recruiting employees and others
Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
How to apply
Interested candidates should apply online by 13th September, 2018
For more information and job application details, see; Terre des hommes Foundation Child Relief Flying Finance, HR & Administration Manager Jobs in South Sudan
