Terre des hommes Foundation Child Relief Field Coordinator Jobs in South Sudan
Terre des hommes Foundation Child Relief Field Coordinator Jobs in South Sudan
Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.
The Field Coordinator reports to the Country Representative and is in charge of representing Tdh and of implementing Tdh projects in its geographical zone. S/he is responsible for staff management, finance and logistics, implementation of activities, programme development and reporting, and security.
Responsibilities
Line Management
Supervises the Project Managers, Administrator, Logistician and additional expatriate resources as posted in Yei.
Receives updates and makes recommendations to the Country Representative, Administrative and Logistics Coordinators concerning programme, security and administrative issues.
Programme Strategy and planning
Manages programming aspects of the Yei operations in line with Tdh and donors’ standards.
In collaboration with the Country Representative, designs strategies and objectives for improved support to beneficiaries.
Participates in the review of the strategy for Tdh in South Sudan.
Ensures the representation towards stakeholders in Yei.
Corporate Policies, Management Systems and Procedures
Contributes towards promoting and adhering to Terre des hommes’ Charter, Code of Conduct and Operating Principles.
Child Protection/WASH/NFI/Livelihood
Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative’s orientations.
Contributes to proposal drafting as requested; review and edit final versions.
Facilitates coordination among key staff members of Programmes, Administration and Logistic teams in Yei.
Organizes internal coordination meetings and workshops for cross-departmental issues and planning purposes in Yei.
Participates to internal coordination in Juba addressing operational highlights.
Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences. Networks with other NGOs and entities in the interest of information sharing and best practices. Monitoring and Evaluation
Supports programme managers in desining and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
In collaboration with the programme managers, ensures daily monitoring of activities.
In coordination with the Country Representative, monitors and evaluates monthly programme progress and makes recommendations.
Collaboration with the South Sudan teams and the HQ Emergency Desk Officer and resource persons ensures follow up on technical remarks.
Facilitates the external evaluation as required by management and integrates recommendations in work plans.
General Administration ad Logistics for Yei Base
Maintains signatory schedule for purchase and payment authorisations.
In collaboration with the Administration Officer and Country Representative, reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
Respects transparent management procedures as defined in the Tdh South Sudan Staff Regulations and in accordance with the salary scale.
Human resources management
Works with the Expatriate Managers to encourage and empower South Sudanese national staff.
Raises any questions to the Country Representative and/or the Administration
Officer regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.
Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
Coordinates with the Country Representative and the Administration Officer to assure accurate leave and R&R planning for expatriates working in Yei and implement annual plan of staff leave days.
Assists the expatriate managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.
Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.
Ensures that project managers conduct disciplinary and grievance procedures and exit interviews, as necessary.
Security
Respects Terre des hommes security procedures in South Sudan and verifies with Logistician regarding readiness in adherence.
Insures, in coordination with the Logistician and with the support of the Country Representative, that Tdh inpats and expats are aware of Tdh security procedures and follow them.
Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the South Sudan team.
In Yei,(s)he leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.
Representation
Makes recommendations to the Country Representative regarding security issues, including enacting hibernation and/or evacuation plans.
Ensures overall Tdh coordination with the UN agencies and government in Yei and operational representation where relevant in South Sudan, including the sharing of information and reporting.
In coordination with the Country Representative, guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.
Acts as the local Tdh focal point for monitoring visits and local queries posed by donors.
Reporting
Produces a monthly report and submit it to the Country Representative.
Using field perspective, integrates context assessment of Yei into reporting and communications;
Identifies geopolitical trends and indicators which may impact programme activities in South Sudan.
Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative.
Ensures timely submission of monthly Situation Reports by programme managers.
Requirements
Management of multi sector program(s) with a food security and / or child protection component and local implementing partner(s)
Extensive experience in expatriate team management
Excellent writing, reporting, communication and negotiation skills in English
At least 3 years’ experience in a similar position/high management position in the field
Work experience in rural conflict affected areas
Previous budget responsibility of 2 million € per year
Significant knowledge and experience in logistics, admin and finance
Significant knowledge of international humanitarian response and donors
Advanced IT skills
Ability to work in an inter cultural environment
Flexibility
Responsive, motivated, good communicator
Ability to work under pressure
How to Apply
Interested and qualified candidates should apply online by 30th November, 2018
For more information and job application details, see; Terre des hommes Foundation Child Relief Field Coordinator Jobs in South Sudan
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