Ten Senses Africa HR & Administration Officer Jobs

Ten Senses Africa (TSA) is a company that is dedicated to organic, fair trade and

ethical business practices. To develop a sustainable Social Enterprise that manages
a value chain for Fair Trade products (nuts) from East Africa. Thus, improving the
livelihoods of 1 million small holder farmers in the next 10 years in a way that builds a
stronger Africa.

This is a HR generalist role designated to provide support to all aspects of the
human resources function by ensuring the availability of a competent and wellmotivated
staff in line with Ten Senses Africa’s (TSA) policies and procedures.

The HR & Administration Officer will report the HR Manager and will be substantively
responsible for HR Operations, Employee Relations and adherence to Statutory
Regulations as well as the overall Employee Experience.

Key Responsibilities:

Identify the right candidates for the right jobs through assessments, interviews
and employee profiling processes

Maintain fair and equitable recruitment approaches in line with the specific job requirements

Conduct relevant employment checks on all employees and prepare job offers
to the successful candidates

Create a pool of suitable candidates for future employment on data base to
meet the employment demands of the business

Organize and manage new employee orientation, on – boarding, and training
programs Human Resources Information System (HRIS)- the incumbent will be the substantive
manager in charge of HR automation and HRIS Management where Ten Senses as
an organization seeks to set itself apart in the market. S/he will take the lead in the:

Integration of the HRIS - migrate all staff documents into HRIMS & manage the system

Timeously ensure that the HRIS is updated with employees’ personal data.

Update employees’ record files with all correspondence related to each employee

Ensure that terminations are captured correctly and timeously on HRIS Employee Relations

Partner with management to communicate Human Resource policies, procedures, programs and laws and ensure that all staff are apprised of the expectations of their employment contracts

Support leadership in the handling of employee disputes and in so doing, prepare communication for disciplinary cases and participate in determining corrective action

Lead the implementation of company safety and health programs and monitor
the tracking of OSHA – required data
Support TSA to conduct staff exit interviews to minimize regrettable staff turnover
and retain good performers

Compliance -Lead company in ensuring compliance with all existing labour
statutory reporting requirements. This may include such documents as pertain to statutory deductions & remittances and more. Maintain minimal company exposure to lawsuits

Staff Welfare -Manage staff relations & involvement to

foster inclusivity Benefits

Develop a Staff benefit scheme – ISOP, Pension, Group life insurance

Lead in medical insurance renewal & management

WIBA Insurance management Learning and Development

Support Training & Development activities including training needs analyses; and
the delivery of training and measuring of impact and results

Coordinate the performance management reviews and identify staff training
needs Routine Administrative functions

Office Administration- Support the HR manager in ensuring a seamless office. This
will include managing visitors, working with suppliers, support the facilities management and more

Monitor staff attendance (manage biometric, facial recognition, factory &
office access & security)

Qualifications

Minimum of a Bachelor’s degree in Human Resources, Business or any other related field

A minimum of 2 - 3 years’ relevant experience in human resources in a Manufacturing environment

Solid foundation knowledge and experience of all aspects of HR/Admin in a Manufacturing environment

Member of the Institute of Human Resources Management – Kenya (IHRM)

Excellent IT skills, knowledge of Human Resources Information Systems (HRIS),
Microsoft Office Suite, especially Excel, and demonstrated skills in database
management and record keeping

Understanding and practical knowledge of employment laws and employer best practices Industrial Relations – Interpreting the laws and regulations that impact associates in union and union-free environments.

Applying collective bargaining strategies and tactics in negotiations with unions. Handling associate issues and grievances through effective utilization of principles,
policies, and procedures

Kenya Legal Framework- Conversant with all Kenya Labour Laws and statutory
requirements

Training and Development – Identifying and analyzing company staff training /
development needs. Planning activities and programs that increase skill levels
in desired areas

Sourcing Talent – Using knowledge of business capabilities and human capital
needs and market trends to identify and secure sufficient sourcing pools of external talent

Employee Relations - Handling associate issues and grievances through effective utilization of principles, policies, and procedures

How to apply

Interested applicants should submit a cover letter, a detailed CV stating your current position and salary if applicable, expected salary with the subject heading being HR & Admin Officer addressed to:
cvs@hpdafrica.com by C.O.B, 4th May 2018.

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