TdH NL Finance and Administration Manager Jobs in Kenya
TdH NL Finance and Administration Manager Jobs in Kenya
Objective of the position The goal of this position is to ensure that all administrative organisation, grants management and internal control processes of Terre des Hommes Netherlands (TdH-NL) in Kenya are executed correctly and completely and are of high standard; that the Country Manager, Regional Finance and Administration Manager and the Head of Region / Senior Management Team (SMT) at the Regional Office (RO) are timely updated and informed, and can take informed decisions to maintain the required quality standards.
Position within the organisation
The Finance and Administration Manager (FAM) is positioned in the Kenya Country office of TdH-NL in Nairobi, with frequent travels within the country.
He/she will report to the Country Manager for day to day supervision and coordination and also functionally to the Regional Finance and Administration Manager for East Africa region based in Nairobi. He/she will work closely with the country team (including Finance and Admin Officer, Project and Finance Officers, interns), and other staff in the region and at Head Office (HO) level for delivery of finance and project deliverables. The post holder supervises the Finance and Admin Officer and other finance staff in the country.
Specific objectives
Financial administration up-to-date and accurate (reporting on operations and programmes, cash-flows, etc.)
Financial management (policy development and advice, quality control, budget and expenditure performance monitoring and advice, audits)
Administrative management and processes (procurement and disposals, assets, Human Resources (recruitment / termination), legal advice
Support to TdH-NL’s partners in the country
Responsibilities and Tasks
Financial administration
In close collaboration and guidance of the Country Manager spearhead the development and consolidation of operational and programme budgets;
Ensure that all financial commitments and transactions are executed timely and in line with established procedures as per Finance Manual, both for operations and for programmes;
Ensure that transactions are timely and accurately recorded in the financial administration;
Ensure that monthly financial reporting is done timely and accurately, to consolidate these and to report monthly, quarterly and annually to RO and HO, including analysis and recommendations;
Ensure all donor financial reports are submitted in time and within the expected templates
Ensure that cash flows (funds transfers from HO to Country office and/to partners) are requested timely.
Grant and Financial management
Develop and maintain financial and administrative policies (including for ICT), where this is required, in consultation with RO/HO, and roll these out;
Take note of changes in accounting principles from within TdH-NL or in the region, inform and advise, and implement these;
Ensure and provide support to implementing partners including timely partner capacity assessments (PCATs) in terms of financial management
Spearhead contracts development and support country office team in financial management of partner contracts as required;
Initiate and coordinate internal and external audits of TdH-NL operations and programmes;
Advise and take appropriate action in cases of misappropriation of funds, fraud, etc.
Ensure all KCO projects are accurately uploaded in our monitoring system and updated regularly.
Lead in budgets development for proposals and attend finance meetings internally and externally as may be required
Administrative management and processes
Ensure that the general running of the country office is up to desired standard;
Coordinate procurement processes,
according to procedures and approved procurement plans (tendering, pre-qualifications, etc.);
Ensure that all ICT hard- and software is according to TdH-NL standards and serviced and maintained;
Manage and maintain up-to-date HR administration;
Provide legal advice, through selected lawyers and other contacts.
Support to Kenya country team and partners
Update Kenya Country team and partners on any relevant developments in terms of finance and administration, and build capacity as required;
Provide support and advice to country office on general office running matters;
Any other support and/or advice to country offices as may arise in the area of finance and administration.
Perform any other duties as relevant for the country programme as assigned and as can reasonably be expected from the position
Knowledge and Experience
Relevant degree, in finance or business administration up to Masters degree and CPA (K) and/or equivalent;
Experience of at least 5 years in financial management including multi-level budgeting, reporting, monitoring, financial analysis, quality control and auditing;
Experience of at least five years in administrative processes, including logistics and procurement, HR, legal affairs, etc.;
Good working knowledge of accounting practices in an (I)NGO;
Experience working in similar positions and managing finance function for projects funded by USAID, EU, UN, foundations among others
Strong partnership and grants management experience
Good ICT knowledge and skills, including financial and accounting software;
Knowledge of and interest in the social, religious and political structures of the region and how these relate to the organisation.
Skills
Excellent communication skills, i.e. structured thinking and presentation;
Team-building, networking and alliance building skills;
Excellent written and verbal command of English language; Swahili is preferred.
Competencies
Results-oriented
Cooperative
Entrepreneurial
Quality-oriented
Analytical
Able to plan and organise well based on priorities
Independent
Initiative
Our offer
We offer a challenging and responsible position in a result driven, professional organisation staffed by individuals dedicated and determined to prevent and fight child exploitation. We offer a competitive salary in accordance with the labour market, together with a comprehensive package of secondary benefits, including pension scheme contribution, health insurance, child education allowance, travel allowance, etc.
How to Apply
Please send your motivation letter and curriculum vitae by e-mail to the Regional Finance and Administration Manager at:
recruitment.africa@tdh.nl, clearly demonstrating how you meet the qualifications for this position,your expected gross monthly remuneration, no later than by Friday 24th December 2020.
For more information about this position, you can contact us through the same email address.
Only Kenyan nationals or those with permanent residence and permit to work in Kenya should apply.
Note that applications will be reviewed on a rolling basis. Due to the expected large response only shortlisted candidates will be contacted.
The selection procedure will also include an assessment test, and checking of recent professional references.
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