Tausi Assurance Jobs in Kenya

Tausi Assurance Executive Secretary Jobs in Kenya

Responsibilities

Organising board meetings including directors travel arrangements, allowances and meals.

Procuring stationery for the MDs office;

Organising travel arrangements for the Managing Director when travelling for official matters;

Drafting and dispatching letters and documents relating to matters handled by the MD’s office as well as drafting and dispatching notices of meetings on behalf of the MD’s attendees;

Receiving visitors and handling calls to the MD’s Office;

Arranging and dispatching full Board Papers including obtaining Board Committee Papers from other departments;

Handling conference/seminar bookings for all events for Directors;

Assisting in preparation of support material/documents for meetings steered by the MD’s Department;

Managing the MD’s calendar and travel arrangements;

Facilitating meetings between the MD’s department and various departments within the company;

Regularly reviewing all mails, including electronic mail addressed to the MD and distributing to relevant persons;

Instituting the filing and organizing of documents /letters or any correspondence for department;

Organizing parking arrangements for visitors and Directors for meetings to be held;

Organizing refreshments i.e. tea/coffee for visitors and

directors;

Decorating MD’s office and Reception area with fresh flowers and keeping the environment conducive for our visitors.

Drafting correspondence for MD’s approval

Qualifications

A Bachelors’ degree in business Administration or Office Management

Diploma in Secretarial and Office Administration or Management

At least 3 years’ experience in executive administration, office management or as a Personal Assistant to a Senior Manager in a busy environment

Strong organizing and coordination skills

Good record keeping skills

Strong writing Skills

Strong analytical skills and attention to detail

Interpersonal and communication Skills

How to apply

Interested candidates should send their resume by 3rd November to:

hr@tausiassurance.com

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