Tanathi Water Works Development Agency Principal Assistant Office Administrator Jobs in Kenya

Tanathi Water Works Development Agency Principal Assistant Office Administrator Jobs in Kenya

Principal Assistant Office Administrator, Job Grade TAWWDA 6, reports to the Administration Officer. The successful candidate will be employed in this position on a permanent and pensionable basis.

Job Specifications

Duties and responsibilities will entail: -

Taking oral dictation;

Word and data processing;

Preparing responses to simple routine correspondence;

Managing e-office;

Operating office equipment;

Attending to visitors/clients;

Handling telephone calls and appointments;

Maintaining office diary and travel itineraries;

Ensuring security of office records, equipment and documents, including classified materials;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Maintaining an up-to-date filing system in the office;

Ensuring security, integrity and confidentiality of data;

Managing office protocol and etiquette; and

Supervising of office cleaning.

Person Specifications

For appointment, an officer must have: -

At least Eight (8) years’ work experience Assistant Office Administrator or in a relevant and comparable position, Four (4) of which should be in a senior level;

Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certificates (BES & GC) Stage I, II and III from the Kenya National Examinations Council in the following subjects: -

Shorthand III (minimum 100 w.p.m);

Typewriting III (50 w.p.m)/Computerized Document Processing III;

Business English III/Communications II;

Commerce II;

Office Practice II;

Secretarial Duties II;

Office Management III/Office Administration and Management III;

Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from a recognized institution;

Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution;

Shown merit and ability as reflected in work performance and results;

Proficiency in computer application skills; and

Meets the requirements of Chapter Six (6) of the Constitution.

Competencies and Skills

Organizational skills

Public Relations skills

Computer Skills

Communication skills in both English and Kiswahili

Interpersonal skills

Integrity

How to Apply

For more information and job application details, see; Tanathi Water Works Development Agency Principal Assistant Office Administrator Jobs in Kenya

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