Talent Solutions Management - Office Manager - Jobs in Kenya
Talent Solutions Management - Office Manager - Jobs in Kenya
Job Location: Kirigiti – Kiambu
Brief Description:
The Office Manager maintains the Organization’s Secretarial office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and order of supplies; assigning and monitoring clerical functions as well as supervising office staff.
Key Responsibilities:
Overall administration of the office to ensure that office facilities are adequately and efficiently utilized and maintained to support Company activities
Ensure that travel bookings; accommodation; conferences; trainings are done within policy and that proper procedures are followed;
Ensure prudent financial reporting and share reports periodically
Maintain an inventory of all Association assets;
Manage and supervise Office staff; ensure orientation and capacity building;
Assist in preparation of payroll; administration of the staff medical insurance, staff leave management and annual performance management;
Manage the procurement process and ensure that consumables are replenished and sales coordinated in tandem with proper record keeping;
Ensure the functioning and management of the reception; kitchen facilities and maintenance of general office cleanliness.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Review the financial documents and reports prepared by the Office Administrator;
Handling inquiries from members and clients as directed by the Association Committed
Communications as directed and sending of mail to members in a timely manner. Oversee the Association Website Message Board in consultation with the Committee; create social media page and update
Instagram, Facebook and Snapchat periodically as agreed;
Any other duties as may be assigned
Basic Requirements
Business degree and professional certification in relevant field
Holder of CPA OR ACCA is preferred.
2-3 years relevant working experience especially in busy office
Excellent computer skills in Ms Office and Social media
Accounting knowledge is a distinct advantage
Strong organization and communication skills
Ability to work well with people at all levels
Excellent interpersonal skills and the ability to relate to people of different nationalities and backgrounds.
Ability to work independently and ensure confidentiality. Good time management skills Capacity to supervise other; prioritise and delegate tasks
charismatic and well-presented at all times
Highly organized and able to work with minimum supervision
How to Apply
If the above profile describes you, this could be the big opportunity you have been looking for.
Please send a CV and cover letter outlining your availability and salary expectations to careers@talentsolutionsmanagement.co.ke before 31st May, 2019.
For more information and job application details, see; Talent Solutions Management - Office Manager - Jobs in Kenya
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