SustaiNet Group Jobs in Kenya

Sustainet EA Admin Assistant / Book Keeper Vacancy in Busia, Kenya

Sustainet EA is looking for a well-organized and highly motivated, result oriented individual to fill the following position:

Responsibilities and Tasks:

Administration

Filing of all project contracts, partnership agreements, official letters, project beneficiaries, legal, and other official documents, both paper and electronic.

Update and manage beneficiary database of various projects both electronically and filing of hard copies.

Handling of confidential information and sensitive issues reliably.

Efficient management of logistics; suitable and efficient travel arrangements for field staff, board members, visitors and undertake all associated administration.

Manage the usage of organization vehicles and motor cycles and ensure up to date records on usage, maintenance, insurance and fuel top up.

Support and host visitors from the region and elsewhere – arranging inductions and other programmes for them ensuring high level of care.

Data entry using software such as Excel and Access.

Organization and preparation of meetings and taking minutes/report on such meetings.

Serve as the public relation person for the organization and respond to all inquiries.

Link very closely with partners and stakeholders and make necessary follow ups on agreements reached.

Maintain the organization assets in Busia by keeping up to date inventory.

Perform any other assignment assigned by the Supervisor.

Book Keeping
❑ Verify documentation and process all payments including invoices from suppliers, internal requisitions and field imprests.
❑

Management of staff imprest as per the accounting procedures and standards.
❑ Proper and transparent management of office petty cash as per the policy and procedures.
❑ Maintain the billing files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
❑ Perform daily postings of transactions into accounting system of the organization and month end bank reconciliations.

Qualifications
❑ Education: CPA/Diploma in Business Management.
❑ At least one year experience.
❑ Proficiency in basic computer packages (MS Office, Excel and PowerPoint, Outlook) mandatory
❑ Excellent written and oral communication
❑ An understanding of confidentiality issues and the use of discretion

How to apply:

If you meet the requirements above, please send your application letter and CV plus telephone contacts to:
Head of Human Resources and Development Department Sustainet East Africa

Email: vaca ncy@susta inetea.org

To be received by 5.00 pm, 20th Mar 2017


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