Summit Recruitment & Search Project Administrator for a Safari Group Jobs in Nairobi, Kenya

Summit Recruitment & Search Project Administrator for a Safari Group Jobs in Nairobi, Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.

Our client, a Safari company with offices in Nairobi, is looking for an experienced for a Project Administrator to assist the Project Director with the various projects that are currently in place.

The Successful candidate will be responsible for various administrative duties surrounding projects, these may include documentation, meeting management, logistical management, and using time management skills to help the teams stay on track.

He/She has to critically focus on the recording of information, decisions made, and action items. These need to be managed through a task-orientated approach, up until their full and complete execution by the team.

Key Requirements:

Administer all registration, data input & scheduling around the group Green Building requirements

Coordinate project tasks (ToDo’s) and capture onto relevant platforms as Task Sheets

Compile project directories of professionals and important stakeholders for every project

Issue agendas, take minutes of relevant meetings or recordings

Keep up to date the team calendar

Coordinate all team travel requirements, listed on a Team Travel Schedule

Record & update RFi and SI Tracking Log & follow-up discrepancies

Control and issue stationery as required. Coordinate & compile all printing & plotting requests by team

Ensure Standard Filing protocols are followed by the entire

team

Liaise with external professionals, stakeholders, authorities, etc. as & when required on most appropriate platforms

Ensure that all suppliers used for projects are regularly vetted and then shared with PPM to be added to Manage the Projects Sample Room, arrange logistics of getting samples couriered, ensure samples used in the field are returned, organise the room in a logical orderly fashion

Manage the renewal of all subscriptions, Smartsheet, Green Building Council, Fidic, PMi, etc.

Ensure that Close-Out meetings are conducted with the team, track progress on compiling of relevant documents to be issued to operations

Qualifications:

Bachelors degree in a relevant field

Minimum 5 years of relevant experience

Projects Planning and Management or any other relevant degree required

Knowledge on project administration | management | coordination experience

Impeccable typing & minute taking skills

Previous construction experience or exposure

Planning & task management experience

Office organisation skills

How to Apply

For more information and job application details, see; Summit Recruitment & Search Project Administrator for a Safari Group Jobs in Nairobi, Kenya

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