Summit Recruitment & Search Finance and Administrative Assistant Jobs in Nairobi, Kenya

Summit Recruitment & Search Finance and Administrative Assistant Jobs in Nairobi, Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.

Our client, a conservation NGO based in Nairobi is looking to recruit an experienced Finance and Administrative Assistant. The ideal candidate must have a minimum of 2 years of progressive financial and administrative responsibility, must have hands on experience with accounting systems as well as have knowledge/experience in General Ledger Accounting, Accounts Payable, Accounts receivables and Financial reporting.

The position’s primary goal is to assist with the execution of office support and administrative functions so that the organization can efficiently and effectively operate. These tasks are achieved via a range of administrative, financial and operational tasks.

Key Requirements

Maintain up to date accounting and financial records in respect to all transactions and ensure documents are correctly filed and secure.

Responsible for entering financial information into the accounting system.

Ensure all financial transactions are carried out and recorded in accordance with IFRS for SME’s

Identifying and solving any discrepancies as well as managing petty cash transactions

Assist the CFO in preparing monthly management accounts, annual external audits and budget.

Assist the CFO in maintaining an accurate & up to date fixed asset register for the organization.

Ensuring statutory deductions are filed in a timely manner.

Liaise with the NGOs Administrator in ensuring all purchases are aligned to the procurement & payment policy and are done in a timely manner and sent to HQ.

Provide support to the HQ in all other logistics matters

and oversee all administrative filing of records and archiving.

Ensure the proper management of staff files, co-ordinate staff travel and accommodation in the Nairobi office.

Provide advice and guidance to all staff in the office with respect to administrative instructions, procedures, processes, and practices.

Undertake all actions necessary to ensure procurement, delivery, maintenance and repair of equipment and supplies, in accordance with budgetary plans and allocation.

To ensure all purchases are supported by an approved procurement request form.

Qualifications

A Bachelor’s degree in Accounting, Commerce/Finance or Business Management/Administration or its equivalent from a recognized institution.

Must have a minimum of 2 years the financial and administrative responsibility.

CPA part II minimum will be an added advantage.

Must have knowledge and experience using Sage Pastel

Knowledge and/or experience in the following areas: General Ledger Accounting, Accounts Payable, Account Receivable and Financial Reporting.

Fluency in spoken and written English is required.

Must have proficiency with computer software such as Ms Excel

Strong team player with solid communication skills and Excellent analytical skills

High levels of integrity and ability to handle confidential information.

How to Apply

For more information and job application details, see; Summit Recruitment & Search Finance and Administrative Assistant Jobs in Nairobi, Kenya

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