Summit Recruitment & Search Administration Clerk Jobs in Nairobi, Kenya

Summit Recruitment & Search Administration Clerk Jobs in Nairobi, Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.

Our client, a leading manufacturer of turnkey packaging machinery, is seeking to recruit an Administration Clerk The successful candidate will be responsible for a range of tasks, including capturing service notes, assisting technicians and liaising with technicians and stores, and providing customer service in the absence of the customer service consultant.

Key Requirements:

Overall office administration, which includes the upkeep of office supplies, equipment, and facilities including; making sure everything is in functioning condition and liaising with vendors for repairs or replacements.

The initial point of contact for visitors and phone calls.

Managing the reception area, processing incoming and outgoing communications (emails, phone calls, letters), and routing them to the proper people or departments.

Assist technicians and liaise with technicians and stores

Documentation and Record-Keeping: Maintaining accurate records and files

Financial Administration: Assisting with financial administration tasks, such as petty cash management, expense tracking, and invoicing, might be required.

Assistance with organizing team events, workshops, and training sessions.

Office Policies and Procedures: Ensuring compliance with office policies and procedures, including health and safety guidelines, data protection regulations, and other relevant protocols, will be important.

Prepare lessee invoices

Receive and inspect incoming goods or materials

Verify the accuracy of delivered items against purchase orders

Record and update inventory levels in our system

Organize and store goods in designated locations within the storage facility

Conduct regular stock checks and reconcile physical stock with system records

Identify and report any discrepancies or damaged goods

Prepare invoicing for delivery notes and/or pick slips

Perform general filing and

assist with filing as needed

Provide customer service in the absence of the customer service consultant

Prepare quotes for spares, consumables, and courier costs where applicable

Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders

Send invoice to stores with delivery note (only on consumable orders)

Capture stores requisition if the technician could not move the stock

Perform inter-branch transfers of stock and consumables if needed

Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders

Send invoice to stores with delivery note (only on consumable orders)

Capture stores requisition if the technician could not move the stock

Update number control (delivery note and stores requisition spreadsheet)

Assist customers and technicians with queries (not service note related)

Assist with annual stock takes

Perform any function, responsibility, or reasonable task which falls within your vocational ability

Qualifications:

Must have a relevant bachelor’s degree

Must have at least 3 years’ prior experience in an administrative role

Strong organizational and time-management skills

Good communication and interpersonal skills

Ability to work independently and as part of a team

Proficiency in Microsoft Office applications

Willingness to learn and adapt to changing job requirements.

How to Apply

For more information and job application details, see; Summit Recruitment & Search Administration Clerk Jobs in Nairobi, Kenya

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