Summit Recruitment and Search Supply Chain Manager for a Hospitality Group Jobs in Nairobi, Kenya

Summit Recruitment and Search Supply Chain Manager for a Hospitality Group Jobs in Nairobi, Kenya

Summit Recruitment and Search Africa is a leading Recruitment and Executive Search agency head quartered in Kenya providing outstanding talent to a wide range of companies and NGO’s in various business sectors across Africa.

Our client, a Hospitality group with offices in Nairobi, is looking for a Supply Chain Manager. This is a group support service position responsible for planning, organizing, directing & controlling all aspects of the group logistics & custody (PLC) function; to ensure operational excellence and assured material supply.

The group runs a centralized procurement system whereby the Central Stores Manager will be required to centrally lead & manage all Warehousing & Logistics activity in close liaison with each business unit & location. This person will be required to develop, maintain, and administer all aspects of the group Central Stores program, leading the PLC team to provide effective & functional support services.

Key Requirements:

Approve LPOs, Delivery Notes, Goods Received Notes & associated procurement documentation within approval limits in liaison with the finance function

Ensure all PLC transactions are duly authorized, accurately valued, timely recorded and appropriately classified in the accounts payable as well as related inventory system ledgers

Approve and manage the procurement, logistics & custody petty cash float receipt(s) & spend

Monitor vendor performance to ensure consistent service output

Oversee resolution of vendor grievances & disputes

Conduct weekly stores function meetings with staff to assess risk, review future strategies, and identify potential cost avoidance and improvement opportunities

Strategically plan, lead and direct the execution of logistics (site-logistics / in & outbound) to effectively coordinate orders received & subsequently dispatched

Review material forecasts prepared for all the units for reasonableness on a monthly basis; ensure inventory requisitioned is in tandem with prevailing occupancy & seasonality

Maintain liaison with lodge managers and department HoDs to ensure their requirements are timely met

Approve transfer-out delivery notes to ensure that all items dispatched to the lodges are timely posted in the system; further ensure that all goods-in-transit transactions are timely terminated & posted to the destination unit store with minimal queries/ supply disputes

Manage, assign and monitor logistics vehicles, including adherence to maintenance & service schedules, ensuring all logistics vehicles have all requisite (valid) licences & permits

Ensure all store & warehouse locations are securely maintained with inventory items stored & arranged in a structured, systematic &

accessible manner; adhering to all health & safety policies and procedures

Establish Minimum & Maximum Stock Holding levels, Lead Times and Safety/Buffer Stocks; determine optimal inventory levels to meet unexpected demand, including unusual seasonal/ occupancy variations

Determine (with sufficient accuracy) ROL (Reorder or Par Levels), ROQ’s (Reorder Quantities); ensure metrics relating to re-order quantities are analysed and reported periodically to observe variation trends

Ensure proper function ability of cold rooms, weighing scales (and their periodic certification), trolleys and lifting equipment

Planning and organizing personnel rotation and annual leave schedules for central stores staff

Ensure that the central store(s) & inventory warehouse(s) operate with up-to-date requisite valid licenses & permits; in compliance with prevailing local county laws & regulations

Prepare a monthly delivery service level report, (with rejection analysis information) containing all aspects of vendor performance, such as timely delivery, price, quantity, quality variations & expiry date profile(s)

Qualifications:

Bachelor’s degree in Purchasing and Supplies Management from a recognized university

Member of the Chartered Institute of Procurement and Supplies (CIPS)

Accounting qualifications & experience will be an added advantage

Minimum Ten (10) years’ work experience in a procurement position that includes management of the supply chain, logistics, inventory & storage facilities, preferably within a hospitality group setting

In-depth knowledge of hospitality industry procurement, logistics & inventory management practices, standards, rules and regulations is greatly preferred

Experience in procuring OS&E, FF&E & high-value maintenance materials will be advantageous

Experience with Central warehousing and distribution

Experience with Inventory Management Systems or ERPs with knowledge of system supply chain management

Excellent communication, leadership, negotiation, analytical and report writing skills

Excellent computer skills (Stock & inventory control systems, MS Office & Google Suite applications)

Maturity, confidentiality, impartiality and trustworthiness; high level of ethics & integrity.

Possess personal drive, initiative and professional approach to efficient & effective resource management

How to Apply

For more information and job application details, see; Summit Recruitment and Search Supply Chain Manager for a Hospitality Group Jobs in Nairobi, Kenya

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