StrongMinds Procurement Manager Jobs in Uganda

StrongMinds Procurement Manager Jobs in Uganda

Position description

The Procurement Manager (PM) will provide technical guidance and oversight of the procurement function to all levels of staff and management within StrongMinds Uganda. He/she will lead and support the entire procurement life cycle for all goods and services that StrongMinds Uganda procures. He/she will apply professional purchasing concepts, standards, and organizational objectives to complete complex procurement/contracting assignments.

You will lead and collaborate with user departments in establishing quality improvements and process efficiencies. He/she shall ensure strict adherence to best practices in procurement procedures as set out in SMU policies. The role requires significant interpersonal negotiations and contract management skills for the various interactions with user departments and suppliers.

As a supervisor for Operations staff, he/she shall ensure that the department operates as a cohesive and functional team that provides high quality, responsive, timely and costeffective services in implementation of program activities within SMU’s policies, standards operating procedures and donor requirements.

Area of Responsibility

Procurement management

Involves the use of effective planning strategies to manage and optimize the purchasing of goods and services directly from a preferred service provider or supplier in a timely fashion and within the agreed budget.

Ensure that SMU always maintains a high level of competition in procurement of suppliers by providing guidance to user departments and ensuring that appropriate method of sourcing is used.

Ensure that procurements meet best practice with appropriate involvement of the user departments in relation to the terms and specifications of the goods and services to be procured and document the best practice employed.

Support the functioning of the procurement committee, ensuring that meetings are held on schedule, the committee is guided on procedure and decisions are well documented.

Lead the preparation and consolidation of the procurement plan in alignment with the approved SMU Annual Work Plan & Budget and monitor the implementation and responsiveness of the procurement plan to user needs.

Manage the pre-qualification process in a transparent manner in order to attract the best suppliers for frequently procured items and conduct due diligence on selected pre-qualified vendors to mitigate risk, maintain and regularly refresh the active suppliers list.

Fleet Management

Manage the development, performance, and maintenance of the organization’s fleet to produce an efficiently run fleet, maximizing performance, value, and profitability against preagreed targets.

Supervise the fleet management team and design systems to track maintenance, fuel usage and vehicle routing and scheduling.

Share monthly fleet management reports with the Head of Finance and Operations.

Coordinate with Kampala and field offices on travel and logistics support as required.

People Management

Take the lead in developing and building a procurement team that is fully engaged and committed to

delivering the overall objectives of our operational goals.

Hire the right people on the procurement team that have the right expertise to manage the procurement process.

Communicate to the Procurement Team a clear and exciting vision for the work of the organization and the importance of their personal contribution.

Plan and organize the work of the team to accomplish strategic & project goals and targets in the most cost-effective and impactful manner possible.

Ensure that each team member is provided with clarity concerning expectations; provide training, coaching and accountability to support them in achieving results and delivering required standards and behaviour.

Notice and cultivate talent; ensure delivery of an engaging leadership style that motivates team members and encourages high performance.

Policies and Procedures

Ensure compliance to policies, procedures and practices as outlined in the procurement manual to minimise risk.

Periodically initiate the review of internal procurement policies and procedures to ensure continued relevance to SMU’s operations; identify, assess, and manage potential risks associated with procurement, ensuring new risks fit within SMU’s risk appetite.

Lead the planning, designing, and implementing of an overall risk management framework for procurement and inculcate a culture of risk awareness & management within the team.

Respond to internal and external audit queries, lead & monitor implementation of corrective actions, provide reports as required by the auditors and Management.

Provide specialist advice on best procurement practices across the organization.

Participate in mixed teams conducting due diligence on vendors, suppliers and partner organization.

Desired Qualifications and Skills

5 -7 years’ procurement management experience

Knowledge of administrative, budgetary, procurement procedures

Strong negotiation, problem solving and analytical skills.

Strong attention to detail.

Familiarity with using computerized procurement systems.

Supervisory and people management experience.

Office administration and organizational skills

Concentrate on all aspects of a task, commitment to achieving high quality results and value for money.

Initiative: Develop solutions to problems as they arise

Ability to prioritize own workload in a high-pressure environment.

Excellent Communication Skills (Oral and Written)

Education

Degree in Procurement, Post-graduate diploma or master’s degree in related field preferred OR:

Professional certification in procurement e.g., CIPS

Advanced MS Office application

How to Apply

Send résumé and short cover note to careersug@strongminds.org mentioning “Procurement Manager” in the subject line.

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