StrongMinds Finance Assistant Jobs in Uganda
StrongMinds Finance Assistant Jobs in Uganda
Job DescriptionStrongMinds (www.strongminds.org) treats depression among women of all ages in Africa, where access to mental health treatment is extremely limited.
To date, StrongMinds has treated more than 70,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression in Africa with a potential to serve millions in the next ten years.
About the Role
Under the leadership of the Senior Finance Officer, the responsibility of the Finance and Administration Assistant is to provide financial and administrative support like processing payments, capturing financial transactions in the accounting system, ensuring high levels of financial documentation, petty cash management for all field offices and reconciliations, reviewing accountabilities and other relevant duties as may be assigned.
Responsibilities
Petty Cash Management
Ensure timely and accurate Petty Management & availability of petty cash at all times.
Post daily paid petty cash transactions in QuickBooks to enable timely system update and reconciliations in the system
Prepare financial documentation (requisitions, vouchers, cheques etc) for all StrongMinds Uganda payments across all offices
Filing all the financial documentation by ensuring that all payments paid are stamped with paid stamp
Ensure that documents requesting payments and/or transfers are fully authorized and supported before payments/transfers are made.
Appropriately respond to supplier, staff and clients queries that relate to their payments.
Enter supplier invoices onto the computerised accounting system ensuring that costs are allocated according to cost, code, funder, and class.
Maintenance of filing systems for payment vouchers, receipts, bank statements
Assets Management
Working with Administrator to ensure that all assets are engraved and updated on the asset register.
Ensuring that all organisation assets
are timely added on the relevant insurance policies
Following up with insurance agents on the claims and compensation
Respond to debtors and staff queries relating to advances and receipts including the provision of information on remaining balances on staff account and debtor’s balances
Following up with the service provider on the payment receipts
Staff Working Advance Management
Liaise with all staff to ensure advances are accounted for and cleared in time in accordance with SMU advance management policy.
Respond to debtors and staff queries relating to advances and receipts including the provision of information on remaining balances on staff account and debtor’s balances.
Following up with the service provider on the payment receipts.
Job Requirements
Required Qualifications, Experience and Skills
A minimum of a Bachelor’s degree in Accounting, Finance or business / administration related course
At least 2 years relevant working experience in finance and general administration with a reputable organization; preferably an international NGO
Good interpersonal skills, communication skills and analytical skills
Good computer skills and knowledge of computer accounting packages, e.g., QuickBooks online
Proactive at troubleshooting, problem solving
Excellent time management and organization skills
How to Apply
For more information and job application details, see; StrongMinds Finance Assistant Jobs in Uganda
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