Straight Talk Foundation Administration Officer Front Office Jobs in Uganda
Straight Talk Foundation Administration Officer Front Office Jobs in Uganda
Job Purpose:The holder of the position will be responsible for providing professional, efficient and effective reception services for the head office; handle bookings and confirmations for air travels, functions and hotel reservations in line with Straight Talk Foundation policy and procedures.
Key Responsibilities:
Offer secretarial services support and take minutes for Monday Morning Meetings and circulate to all staff as required.
Receive and record all incoming correspondence, redirecting as appropriate to the respective offices.
Inform the Mass Media Manager when any publications are received and assume responsibility for ensuring they are forwarded appropriately.
Receive and download e-mails coming into the central Straight Talk Foundation address and route as appropriate for follow-up action.
Handle all bills for payments to include security, telephone, garbage collection, water, electricity and Newspapers, among others.
Maintain the bookings diary for the conference rooms and make timely bookings as required for
internal refreshment provision and/or outside catering for functions in the conference rooms where necessary.
Manage the reception of visitors to the Head Office.
Manage the switchboard and attend to incoming and outgoing telephone calls, directing calls as
required.
Make and confirm bookings for workshops, air travel and processing of visas, staff and visitors’ accommodation on receipt of written and authorised requests from the user department.
Liaise with the Maintenance Officer to ensure that the reception area is maintained in a clean and tidy state at all times.
Liaise with the Mass Media Manager to provide the reception area with suitable reading materials.
Ensure that the staff and visitors movement boards are maintained for flow of information.
Receive and forward to the respective officers all hand delivered mail at the country office.
Any other tasks as advised by your supervisor.
Academic Background, Experience and Person Specifications:
A minimum of a degree in Secretarial Studies, Business Administration, Accounting and Finance, Supply Chain Management or any other relevant discipline.
A post graduate qualification in office
management would be of added advantage.
5 years in an administrative job, of
which at least one should have been as a Front Desk Officer.
Computer literacy and excellent documentation skills are a must.
Use of other electronic equipments (fax, internet, scanner, and photocopy) is a must.
Highly developed cultural awareness and ability to work well with people from diverse backgrounds and cultures.
Excellent planning, coordination and reporting skills, with the ability to organize a substantial
workload comprised of complex, diverse tasks and responsibilities.
Creative and visionary.
Ability to intervene with crisis management or troubleshooting as necessary.
Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
Excellent time management and planning skills.
How to Apply
Please refer to the detailed descriptions and the key selection criteria by visiting our website:
www.straighttalkfoundation.org
Please send a copy of your CV with a cover letter (attached as one document) indicating 3 referees, to;
The Human Resource & Administration Manager
Straight Talk Foundation
Plot 4, Acacia Avenue, Kololo,
P.O Box 22366
Kampala.
Candidates can as well apply on line to email: career@straighttalkfoundation.org clearly indicating the
position applied for in the subject line.
Deadline for receiving applications is Friday 19th July, 2019 at
05:00pm Ugandan Time.
Interested applicants are advised to apply at the earliest opportunity.
Important to note:
Straight Talk Foundation is an equal opportunity employer, persons with disabilities and female candidates
are encouraged to apply.
Disclaimer:
Straight Talk Foundation does not charge any kind of fee at whichever stage of the recruitment process and
does not act through recruitment agents.
For more information and job application details, see; Straight Talk Foundation Administration Officer Front Office Jobs in Uganda
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